Human Resource Officer at Aga Khan Education Service, Kenya (AKESK)

OVERALL RESPONSIBILITY

Reporting to the Human Resource Manager - Operations, the successful candidate will be responsible for supporting timely delivery of human resource plans, data management, and operations in the assigned Business Units.

ROLES AND RESPONSIBILITIES

• Support effective implementation of human resource policies, plans and procedures.
• Support in forecasting and planning the talent pipeline requirements in line with the function/business strategy.
• Participate in realization of people processes of talent recruitment to ensure optimal capabilities.
• Manage specific projects as determined in the annual HR operational plan as well as participating in functional and cross-functional initiatives.
• Provide Human Resource advisory services to the Heads of Departments, Managers and Supervisors in the Business Units assigned across a breadth of areas including talent management, employee development, performance management, employee relations and change management.
• Assist with labour initiatives through ensuring compliance with Collective Bargaining Agreements as well as the Hospital’s rules and regulations.
• Monitor and develop regular statistical information regarding workforce requirements, staff turnover, leave, absence etc.
• Ensure that leave plans are in place and are adhered to in consultation with Heads of Departments.
• Maintain an efficient and effective filing system for HR documents, including the filing of staff files and data management.
• Monitor and submit monthly probationary report and share with supervisor a month before the probation end date.
• Support payroll administration.
• Maintain contract expiry dates and update the supervisor one month in advance.
• Keep track of all active staff in employment and process separations of those whose contracts will not be renewed/terminated.
• Assist in the induction and orientation process of new staff; ensuring that new staffs are well versed with the various human resource policies such as the human resource manual and the code of conduct.
• Ensure that staff have relevant licenses and that all other documentation relating to their profession are valid and updated to ensure compliance with required standards and regulatory needs.
• Coordinate employment of expatriate staff and ensure they are in possession of the relevant permits, passes and visas as provided in the law.

The requirements

EDUCATION AND EXPERIENCE

• Bachelor’s Degree in Human Resource Management or any other business related field from a recognized institution.
• Certified Human Resource Professional (CHRP) qualifications or Higher Diploma in Human Resource Management from a recognized institution.
• Certification in an IT related field will be an added advantage.
• Membership of Institute of Human Resources Management.
• Minimum of four (4) years’ experience in as a HR generalist preferably in comparable institution.

SKILLS AND COMPETENCIES

• Good awareness of the internal and external industrial environment and successful adaptation to changing demands and conditions of ER landscape.
• Quality management and customer service orientation
• Knowledge of best and current human resource practices and approaches.
• Knowledge of the Kenyan Labour Laws.
• Effective advisory and influencing skills.
• Excellent interpersonal and communications skills.
• Problem solving skills.
• Strong leadership and people management skills.
• Ability to effectively manage multiple stakeholders.
• Independence and dependability.