Human Resource Officer at Janta Kenya

Job Description

• The HR Officer is responsible for all the administrative related duties of the Department, HR cost, part of performance management, Recruitment and Staff on boarding processes, leave administration, Human Resource Information Systems and data management including statutory compliance.

Key Responsibilities

STAFF ADMINISTRATION

• Management of staff records both in the physical file and soft (checklist and update). Making sure these records are in order and updated.

STAFF WELFARE

• LEAVE MANAGEMENT (ANNUAL, SICK, COMPENSATORY)
  • Ensure annual leave planner is done by each department and followed thru in line with company leave policy
  • Make sure staff understand and follow the company’s leave policy
• DISCIPLINARY.
  • Assist in handling grievances and disciplinary issues to its logical conclusion.
• TIME AND ATTENDANCE.
  • T/A – Manage and share reports for permanent staff and follow up on feedback, take necessary action thereafter.
• GRADING & BENEFITS ADMINISTRATION.
  • Communication to all staff qualifying for the benefits as per their respective grades.
  • When promotions are done, the staff to be given the necessary benefits of the new grade without delays

PERFORMANCE MANAGEMENT

• Ensure all staff have updated JD's and PP KRA's
• Ensure that the quarterly performance reviews are done and documented.
• Assist in follow up on PIP/PDP progress.
• Assist in execution of staff talks.

RECRUITMENT & EXITS

• Prepare JD for the vacant job jointly with the HOD for the role for approval
• Advertisement and shortlisting for interviews (internal and external)
• Follow through the selection and recruitment process
• Manage induction end to end process and issuance of tools with sign offs.
• Aim at having new hire settle in well in liaison with the concerned HOD
• On boarding of new staff in the system and managing the records, ensure 100% compliance
• Handle separation by following correct procedures as required by law including dues settlement

CULTURE

• Assist in implementing the company's mission, vision and core values are owned by all staff
• Assist in identifying gaps in leadership and the rest of the staff, then develop training programs
• Support in implementing the staff engagement activities

TRAINING & DEVELOPMENT

• Identifying training needs through needs assessment
• Follow up on the trainings and ensure they are planned for by the respective HOD's

HR COSTS

• Assist in ensuring that staff utilize the earned leavea) Assist in ensuring HOD's are following the system for approval of all leaves
• Ensure overtime is approved before hand- have the SOP implemented.
• Recruitment of the right number of contract/casuals are done in line with production plan, reduce excess staff
• Increase in output per employee Q on Q.

POLICIES AND PROCEDURES

• Induct new employees on company policies and procedures
• Continuous sensitization of staff on company policies and procedures

COMPLIANCE

• Update compliance tracker, follow up recommending renewals by respective department/Government bodies
• Ensure documentation for all accidents and injuries are compiled, shared and filed appropriately.
• Ensure a check list is in place for all cases.
• Assist in identifying the HR risks and developing mitigation measures.

OTHER HR REPORTS

• Ensure your team send out ROI by every Saturday.
• Ensure you send out ROI by every Saturday.

Skill & Experience

• Degree/ Diploma in HR/Business related field
• IHRM membership would be an added advantage
•  Minimum 5 years of experience in Manufacturing

Application ends: July 31, 2023