Human Resource Officer at Kenya Builders & Concrete Co. Ltd

Key Duties/Responsibilities

• Payroll Management.
• Reconcile biometric and manual attendance records daily.
• Monitor factory workers' duty rosters for optimal work hours.
• Prepare salary inputs for payroll processing and ensure proper approval for deductions/additional payments. 
• Health & Safety.
• Ensure all new employees complete H&S induction before starting work.
• Maintain H&S induction records and send to HQ.
• Enforce proper use of PPE and participate in the H&S committee to close CAPA actions.
• Documentation & Compliance
• Draft and distribute employee communications after HQ approval; maintain personnel files.
• Disseminate HQ communications to staff through multiple channels.
• Hiring & Induction
• Collaborate with line managers to forecast labor needs and maintain staffing levels.
• Conduct initial interviews and ensure proper checks for casual staff recruitment. 
• Training Coordination
• Facilitate mandatory compliance training (Health & Safety, Fire) annually.
• Organize other approved trainings, track attendance, and maintain training records.
• Employee Relations
• Address staff issues proactively and initiate disciplinary actions per HR manual.
• Maintain complete documentation for disciplinary cases and grievances.
• Performance Management
• Ensure completion and sign-off of goal sheets and KPIs.
• Track and report monthly performance conversations and provide feedback to HRBP.
• Manage year-end performance processes, salary reviews, and performance improvement plans (PIPs).
• HR Data & Reporting
• Maintain accurate HR records, including hires, turnover, appraisals, absenteeism, and leave data. Update HR automation systems as required.
• Professional Commitment at work
• Live the Core Values of the company at work every day
• Speak up and share your opinions, say if anything is not as per company policy Share correct, complete and auditable data for your team/department
• Use the IT automation software/hardware made available to you as per companypolicy
• Review your KPI/Goals every month, track the progress and seek help if the red flags
• Follow up and ensure all your actions from Action Lists/CAPAS are completed Responsibility
• Ensure all reports sent by you or your teams to any other department/Director(s) are complete and cross checked for errors
• Conduct the MPCs for your TMs and prepare for yours on time as per the process with full diligence and sincerity
• Follow the SOPs and processes for your department in letter and spirit

Personal Development Areas:

• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies