Human Resource Officer – Staff Training, Performance Management & Employee Relations at St. Paul’s University

Purpose of the job

To facilitate and manage staff training and development, performance management and resourcing and employee relations processes. The job holder will coordinate setting of performance objectives and staff performance appraisals. He/she will also be responsible for developing training proposals and programs. The job holder will also be responsible for preparing quarterly, mid and annual staff performance reports and providing guidance during cascading of organizational goals. This will be in addition to managing employee relations through liaising with medical service providers, implementing workforce wellness programmes and advising employees on work related or personal challenged brought to management’s attention. 

KEY RESPONSIBILITIES AND DUTIES/JOB SPECIFICATIONS:

Staff Training & Development 

• Coordinate setting of staff performance objectives.
• Coordinate staff performance appraisal.
• Maintain individual and organizational performance data base.
• Prepare periodic progress reports showing achievements of departmental functions against planned targets.
• Manage the outcomes of employee performance appraisal.
• Carry out annual Training Needs Assessment and establish the University’s annual training plan.
• Prepare training proposals and programs.
• Ensure efficient processing of industrial attachment and internship requests.
• Attend to internal and external correspondences/queries related to training activities.
• Measure the impact of training interventions and advise management.
• Provide HR analytics in the function area.

Performance Management & Resourcing

• Analyze staffing numbers, skills and needs to meet University’s staffing needs.
• Prepare notices and advertisements for vacant staff positions.
• Prepare and present long lists for shortlisting.
• Invite identified candidates and facilitate their presentation to respective interviewing panels.
• Take interview minutes and notify candidates on interview outcomes.
• Carry out due diligence and reference checks for all recruited staff.
• Coordinate staff performance review meetings.
• Prepare quarterly, mid, and annual staff performance reports.
• Collate documentary evidence during staff performance evaluations.
• Provide guidance during cascading of organizational goals.
• Provide technical support to staff on the HRIMS system during goal setting performance evaluation.
• Liaise with functional heads to ensure performance management timelines are adhered to.
• Generate performance management reports to guide in decision making.
• Provide HR analytics in performance management and resourcing

Employee Relations 

• Advice employees on work related/personal challenges brought to Management’s attention.
• Liaise with medical service providers in accordance with University’s policy.
• Implement the workplace wellness programmes.
• Prepare periodic reports related to staff welfare programmes.
• Draft various correspondences related to employee services.

EDUCATION AND EXPERIENCE REQUIRED:

• Master’s degree in Human Resource Management or its equivalent.
• Bachelor’s degree in Human Resource Management or its equivalent.
• Four (4) years’ experience in Human Resource Management.
• CHRP/Diploma in HR Management or its equivalent.
• Member of IHRM in good standing. 

KEY COMPETENCIES AND SKILLS:

• Strong leadership skills.
• Good analytical skills and reporting skills.
• Good interpersonal skills.
• Team player with strong organizational skills.