Human Resources & Administration Officer at LVCT Health

The USAID Stawisha Pwani is a 5-year program funded by the President’s Emergency Plan for AIDS Relief (PEPFAR) through the US Agency for International Development (USAID) to increase the use of quality county-led health services in four Coastal counties of Kilifi, Kwale, Mombasa and Taita Taveta. The aim of the program is to strengthen county health systems with a focus on HIV Prevention & Treatment, Family Planning, Reproductive, Maternal, Child and Adolescent Health (FP/ RMNCAH) and Nutrition. The program will support the four county governments toward sustainability in quality and systems of health services. The program objectives are:

• Increased demand for and access to quality HIV prevention services.
• Increased demand for and access to quality HIV treatment services.
• Use of quality FP, Reproductive, Maternal, Newborn, Child & Adolescent Health and Nutrition services(FP/RMNCAH).
• Strengthened capacity of county health systems, local partners and communities to deliver quality health services.
• We are looking for a dynamic well qualified and motivated individual to join our great team by
  filling the following vacant position: –

Job Purpose

The HR & Admin Officer will be responsible for providing support to the HR & Admin Manager in the various human resource functions, which include recruitment, staffing, training and development, performance management and employee counseling.

Key Roles & Responsibilities

• Assisting the HR Manager in design, development and delivery of strategic and operational HR services in the organization.
• Assisting in staff recruitment by reviewing job descriptions, drafting advertisements, shortlisting, preparing documentation for interviews, conducting interviews, candidate’s placement and orientation.
• Implementing HR policies, practices and procedures while ensuring compliance with legal and regulatory requirements.
• Building capacity of the coordination team to understand and implement HR policies, guidelines and practices.
• Carrying out staffing audits, identifying staffing gaps, recruitment, selection and placement of staff.
• Working with program managers to address HR, administrative and staffing needs for various projects.
• Preparing institutional quarterly HR newsletters.
• Performing administrative roles in management of the organization’s medical insurance and pension scheme while ensuring correct and up to date information is availed to staff.
• Maintaining up to date and accurate staff and institutional records in the HRMS software and manual filling system.
• Maintaining an up to date database of all full time, contract and short term staff.
• Handling employee relations issues, dealing with grievances and implementing agreed on disciplinary procedures.
• Support HR Manager in review of performance management guidelines, HR policies and other institutional staff guidelines.
• Retaining up to date records of institutional assets and managing their issuance and insurance.
• HRMS administration and staff training on usage of self-care modules.
• Conducting staff exit interviews and facilitating effective staff clearance, documentation and release from the organization.
• Handling staff welfare matters.
• Preparing and presenting regular HR & Administrative reports.

Requirements

• Bachelor’s degree in health Business Management/ Social Sciences or a related field.
• Higher diploma in Human Resource Management.
• Good understanding and practical knowledge of Kenyan labour laws and Statutory returns.
• Minimum 3 years work experience in a busy HR office preferably in an NGO.
• Computer literacy and ability to use a recognised Human Resource Information System.
• Ability to maintain confidentiality of all Human Resource information.
• Experience in general office Administration.
• Good communication, presentation and interpersonal skills.
• A self-starter, highly organised with ability to organize work of self and others effectively.
• Methodical and pays attention to details