Human Resources and Administration Manager at International Commission of Jurists (ICJ Kenya)

Job Description

• Provide oversight and quality control over recruitment procedures, including screening, interviewing, reference checks, and job offers;
• Head all human resource functions in the office, including staff induction and orientation, maintaining and updating personnel files, and hiring and terminating employees;
• Ensure employment policy structures with regard to job descriptions, salary scales, benefits, diversity, and training. Conduct periodic surveys within local markets to benchmark competitive staff compensation packages;
• Oversee staff performance management policies, including annual and midyear 360 and probationary evaluation processes;
• Serve as the key internal point person for employee labour relations and personnel mediation in the event of inter-office disputes;
• Oversee research, drafting, and updating of employee policy and procedure manuals; staff bios; and staff orientation binder;
• Research, negotiate and renew with the procurement team all office suppliers pertaining to personnel benefits, such as medical insurance and pension;
• Identify periodic skills development or in-house training opportunities for staff;
• Ensure a healthy and robust office environment to promote staff growth, wellbeing and productivity.
• Promote a healthy spirit of teamwork and communication within the ICJ Kenya team through regular meetings and exchange of information.
• Promote employee wellness and employee retention through creative benefits.
• Oversee the day-to-day administration processes and operations for effective service delivery.
• Provide executive support to the office of the Executive Director
• Provide leadership in the maintenance of an up-to-date members’ register pursuant to the Societies Act.
• Provide leadership in the submission of the organisation’s annual returns with the Registrar of Societies.
• Prepare documentation for Annual General Meetings

Qualification/Knowledge/Experience/Skills:

• A  bachelor’s  degree  in  human  resource  management  or  business  management  administration (a master’s degree will be an added advantage)
• At least ten years’ previous work experience in human resources administration (experience in the non-governmental sector will be an added advantage)
• IHRM Membership
• Extraordinary initiative, creativity and capacity to think strategically
• Excellent interpersonal skills, diplomacy, verbal and written communication skills
• Integrity, confidentiality, and professional discretion essential
• Appreciation of difference, diversity and human rights values in the workplace
• Proven ability to build and maintain relationships with a wide array of people with diverse backgrounds throughout the sector
• Performance review methods and techniques
• Staff training, development and recognition
• Knowledge and understanding of human resources best practices, including the ability to interpret and apply policies consistently in the context of problem-solving
• An understanding of relevant legislation, policies and procedures
• Technologically  competent,  experienced  with  database  systems,  including  the  ability  to  operate spreadsheets and word processing programs at a highly proficient level