Human resources assistant at Helen Keller International

Recruitment Support:

• Support in the recruitment processes and adhere to the recruitment policies and procedures
• Prepare recruitment materials including preparation of job adverts and posting based on the approved job descriptions, minutes of pre-selection and interview processes.
• Coordinate scheduling of interviews with the shortlisted applicants and interview panel.
• Carry out short listing, coordinate and participate in interviews.
• Plan and coordinate new employee orientation including preparing the onboarding schedule, employment forms, ensuring the work equipment/laptops are available to the staff on the reporting day.
• Maintains an active and organized data bank of applicants for various positions.

Filing

• Ensure employee files have the necessary documentation as per the personnel file check list.
• Ensure filing (electronically and hard copies) of recruitment files per positions advertised.
• Ensure filing of relevant HR documentation:
• Administration of the Health Benefits
• Assist to oversee the administration of the health benefits, Group Life/WIBA and pension program.
• Communicate timely addition of new hires and exiting staff with the insurance brokers.
• Support in the renewal process for the medical insurance and Group Life/WIBA.

Leave Management

• Maintain accurate leave records for input in Homere on a monthly basis and for purposes of leave planning.
• Supervision of HR Assistant/Associate.

Administrative Duties

• Support in planning and coordinating of staff retreats working closely with the procurement and logistics team.
• Plan for office events- office lunches, Christmas office functions
• Support in the preparation of work permit/permanent residency documentation and follow with the consultancy firms.
• Prepare invitation and visa letter as required for employees requiring international travel.
• Execute all other tasks as assigned by the Supervisor

Qualification, Competencies and Knowledge:

Qualifications

• Bachelor's degree in Human Resources Management or relevant degree. **
• At least 3 years’ experience in a HR generalist role.**

Competencies and Knowledge:

• Demonstrated ability to implement and manage all aspects of the HRM function in line with current practices and trends.
• Demonstrated ability to successfully coordinate activities with different departments and proven ability to work successfully in a team in a fast-paced environment.
• Integrity and friendly approachability.
• Able to maintain high level of confidentiality.
• Demonstrated ability to gain the trust and confidence of colleagues and to handle confidential matters discreetly and have experience in conflict resolution.
• Ability to competently assess priorities; manage a variety of complex activities simultaneously in a time-sensitive environment and meet competing deadlines.
• Must have demonstrated understanding of Kenya Labor laws, and other relevant laws.
• Strong organizational skills and attention to detail.
• Excellent oral and written communication skills in English.
• Demonstrated computer proficiencies, including Microsoft Office Suite, especially Word, Excel, PowerPoint, and database management.
• Excellent oral and written communication skills in English.
• Demonstrated computer proficiencies, including Microsoft Office Suite, especially Word, Excel, PowerPoint, and database management.

Terms and conditions

• One-year contract renewable