HR Assistant, HR Administration at Aga Khan University Hospital

Key Responsibilities:

The incumbents will offer seamless support towards the provision of HR functional support.  This will include but not limited to:

•  Meeting scheduling – handling bookings, minute taking, participant confirmations.
•  Drafting all HR related correspondence using prescribed templates.
•  Support in administration of medical benefits for employees and eligible dependents.
•  Processing of resignations accepted at departmental level.
•  Support in sending triggers to Departments to facilitate preparation of contract extensions/conclusions as and when required.
•  Assist in ensuring timely confirmation of new staff on completion of probation.
•  Timely enrolment of benefits in line with institutional policy.
•  Provide support in processing pension/provident fund withdrawal forms to Jubilee Insurance.
•  Ensure that clearance forms and final letters are sent to finance in a timely manner to facilitate payment of final dues.
•  Provide support in responding to leave queries/troubleshooting.
•  Record management - filing HR correspondences on physical files and DOC-IT
•  Updating HR Quality Variance Reports before the 5th of the following month
•  Support in processing monthly pool forms
•  Support in primary source verification of academic certifications for new employees
•  Any other duties that may be assigned from time to time.

 
Qualifications, experience, and skills required

•  Diploma/Higher Diploma in Human Resource Management
•  1 - 2 year’s HR administrative work experience in a busy HR set up
•  Working knowledge of the Kenyan labor laws
•  Proficiency in MS office packages
•  Excellent written and verbal communication skills
•  Demonstrated excellence in organizing priorities.
•  Good customer service
•  Good analytical skills
•  Ability to work under pressure.
•  Demonstrated ability to preserve confidentiality.