Human Resources Intern at The Chambers Federation

Key Responsibilities

• HR Operations & Administration
• Support employee onboarding and offboarding, including document collection, checklists, system setup coordination, and orientation support.
• Act as a first point of contact for employees on basic HR-related questions (leave, records, policies, procedures).
• Maintain accurate and up-to-date employee records in the ERP system (contracts, leave, attendance, personnel files).
• Assist with preparation and organization of HR documentation, letters, and forms.
• Support leave tracking, attendance monitoring, and basic HR reporting.
• Recruitment & Talent Support
• Assist with drafting job descriptions, internship postings, and internal announcements.
• Support recruitment coordination: CV screening, interview scheduling, and candidate communication.
• Assist in maintaining recruitment trackers and talent pipelines.
• Policies, SOPs & Compliance
• Assist in updating and maintaining HR policies, SOPs, and employee handbooks.
• Support documentation readiness for audits, inspections, or internal reviews.
• Learn and apply basic labor law and internal compliance requirements.
• Performance & Employee Engagement
• Support performance review processes, appraisal tracking, and documentation.
• Assist in organizing staff meetings, training sessions, and internal communications.
• Support employee engagement initiatives and team culture activities.
• Systems, ERP & Process Improvement
• Assist in setting up, improving, and maintaining HR systems and workflows using the ERP system (Odoo).
• Support configuration and use of HR-related modules (employee records, leave management, approvals).
• Ensure accuracy, completeness, and consistency of HR data entered into Odoo.
• Identify gaps or inefficiencies in HR processes and proactively suggest and help implement improvements.
• Assist with structuring HR workflows, trackers, and simple dashboards within the ERP environment.

Required Skills & Competencies

Technical & Professional Skills

• Strong interest in Human Resources, People Operations, or Organizational Development.
• Comfortable using computers, applications, and ERP systems in a professional environment.
• Willingness to learn and actively use Odoo (ERP) for HR operations.
• Comfortable working with digital records, systems, and confidential information.
• Interest in learning structured HR workflows and systems-driven processes.
• Personal Attributes (Very Important)
• Proactive, self-driven, and willing to take initiative.
• Thrives in a fast paced , hands on start up environment.
• Strong organizational skills and attention to detail.
• Good communication skills and professionalism.
• High level of integrity, discretion, and confidentiality.

Qualifications

• Student or recent graduate in Human Resources, Business Administration, Psychology, Sociology, or a related field.
• Prior HR coursework or internship experience is an advantage but not required.
• Willingness to learn and adapt is more important than prior experience.