IFFO Supervisor -Implant M/F at AGL- Africa Global Logistics

DUTIES & RESPONSIBILITIES

• Liaising with Czarnikow in booking of expected shipments from various origins to Mombasa Port.
• Ensuring all relevant clearance documents are received and smooth clearance & delivery of shipments for all Czarnikow Clients in Kenya, Uganda for which AGL is handling clearance.
• Tracking of containers from the Port to Warehouses - Mombasa, Nairobi, Kampala.
• Maintaining sugar stocks records
• Preparing weekly stock reports
• Advising Czarnikow of any changes in government policies / regulations in regard to importation of sugar
• Following sugar deliveries to clients
• Keeping record of all agreed rates
• Monitoring sugar stock levels

Shipping:

• Following Czarnikow shipping desk to make IDF applications for all Proforma Invoices received
• Ensuring C60 (EGPSP) applications are made & submitted to Treasury
• Following up with Czarnikow for shipping schedule of shipments under the various IDFs
• Following up with the inspection bodies for issuance of Conformity Certification
• Following up Czarnikow shipping desk for the sugar permits, applications & approvals
• Ensuring all necessary/required shippingdocuments are received and are in order

Clearance:

• Ensuring all relevant clearance documents are received by AGL.
• Ensuring clearance process commence on receipt of required documents
• Calculating duty estimates; requesting for funds from Czarnikow London and. ensuring transfers are made immediately.
• Ensuring duties and taxes are paid promptly. Updating clients & cc Czarnikow on the progress of clearance on a daily basis.
• Following up on daily clearance events to ensure no penalties are incurred.

Warehousing and Distribution.

• Ensuring that containers once taken delivery from the Port are stripped immediately and empties returned back to stack.
• Maintaining stock records - for stock control in all warehouses (Kenya & Uganda)
• Alerting Czarnikow on low stock levels Ensuring sugar released from the warehouses is efficiently taken delivery
• Updating clients on sugar movements Ensuring stock balances match up with Czamikow's

Invoicing and Payments:

• Ensuring all invoices are correctly raised based on the agreed rates
• Ensuring that all invoices are passed on to Czarnikow's Finance dept for payment . Following up approval of all invoices raised: Ensuring that payments to AGL on account for local & transit invoices are made as per agreement.
• Ensuring payments made on account are matched off.