Import / Export Coordinator at Flexi-Personnel

Responsibilities

Import / Export Operation

• Maintain database of stickers through PM module (DDS software) and communicate it to LSP in charge of labelling.
• Control the proper translation for all products and request all missing information from suppliers.
• Control the product management tools to be implemented accurately and follow-up with the 3rd party if all necessary information has been uploaded.
• Communicate with suppliers regarding any changes in their product packaging as well product ingredients and barcodes.
• Provide KPIs for all inspection reports.
• Communicate with suppliers on the requirements in term of documentation and import / export process.
• Check all shipment documents, ensuring they are complete according to the customs as well as local municipality requirements.
• Database update and control, for UAE and other countries (Price-PCB-Activate/delist based on supplier instructions and after merchandise approval).
• Secure database countries to match with hub database.
• Claim follow up with countries and suppliers.
• Schedule ordering for regular and seasonal orders, with merchandise, 3pl and suppliers.
• Order submission and consolidation when needed.
• Secure MOQ per order /supplier.
• Control and compare orders volume and value, with the forecast on hand, and share it with commercial team to take action.
• Control SL per order per country and secure the reason for what is not delivered and take action accordingly.

Administrative

• Retrieve corporate documents, records, reports and maintain records management database system.
• Perform general office duties, such as ordering supplies and performing basic bookkeeping work.
• Distribute incoming correspondence, including faxes and email.
• Answer and direct calls or take messages.

Human Capital Responsibilities

• Participate in professional development opportunities to improve leadership and technical skills pertaining to the direct line of work.
• Apply and follow MAF Retail’s Human Capital and corporate policies, relevant procedures and instructions.

Definition of Success

• % Delivery on-time to country
• Average days for the clearance process
• Compliance with legal and procedural requirements
• Timeliness and accuracy of developed reports

Qualifications

• Bachelor’s degree in Logistics or relevant/related course
• Organized
• Detail oriented
• Time management

Minimum Required Experience:

• 0-2 years in a similar role