Intern - Trade at Kenya Association of Manufacturers

Job Purpose:

• We are seeking a motivated intern to provide support to immigration procedures, AGOA export facilitation, customs and tariff processes, industrial spares exemptions, government liaison, stakeholder engagement, documentation, member service and trade policy work.

Duties & Responsibilities:

AGOA Visa Processing

• Receive, review, and organize AGOA visa applications.
• Verify supporting documents to ensure completeness and compliance with application requirements.
• Assist in compiling and preparing applications for submission to the relevant authorities.
• Maintain accurate visa records, application trackers, and filing systems.
• Monitor application progress and support timely follow-up on pending cases.
• Ensure confidentiality and proper handling of applicant information.

Industrial Spares Applications

• Receive and organize Industrial Spares applications.
• Conduct preliminary checks of supporting documents against application requirements.
• Maintain accurate application records and committee documentation.
• Assist in preparing, filing, and archiving approved certificates under supervision.
• Support tracking and reporting of application status and outcomes.
• Ensure proper documentation and record management for audit purposes.

Immigration Document Processing

• Receive and review work permit, special pass, and other immigration-related applications.
• Verify documentation and identify missing or incomplete requirements.
• Coordinate follow-up with applicants to obtain outstanding documents.
• Maintain accurate application trackers, databases, and records.
• Monitor application progress and provide updates to applicants and relevant stakeholders.
• Support communication and correspondence with immigration authorities where required.

Trade Policy Support

• Provide administrative support to the Trade & Policy Unit.
• Assist with research, data collection, and documentation of trade and regulatory policies.
• Support the planning and coordination of meetings, stakeholder engagements, and policy-related activities.
• Prepare reports, correspondence, and presentations as required.

Requirements

• Bachelor of Commerce or Business Administration degree from a recognized institution.
• Prior internship or attachment experience in a corporate environment is an added advantage.

Personal attributes and skills:

• Strong attention to detail and accuracy.
• Excellent organizational and record-management skills.
• Effective communication and stakeholder engagement skills
• Ability to maintain confidentiality and handle sensitive information.
• Proficiency in Microsoft Office applications.
• Ability to manage multiple tasks and meet deadlines.
• Basic understanding of trade, regulatory, immigration, and compliance processes.