Internal Audit & Controls Manager at Medair

Role & Responsibilities

The Internal Audit and Controls Manager ensures that Medair is complying with relevant laws and statutes in the countries where we operate. They objectively review Medair's business processes, evaluate the efficacy of risk management procedures currently in place, protect against fraud and theft of the organization's assets and make recommendations on how to improve internal controls and governance processes to ELT and ACF Committee (Audit, Compliance and Finance).

Project Overview

On issues observed from internal audit / internal control, the Internal Audit & Controls Manager has a dotted line reporting relationship to the IBoT’s ACF (Audit, Compliance and Finance) Committee.

Workplace & Conditions

• Field based in Nairobi, Kenya. Work permit/ permanent residency in Kenya required.
• This is a GSO (Global Support Office) position but based in Nairobi, Kenya to be closer to our country programs, with regular visits into different country programs.

Starting Date / Initial Contract Details

As soon as possible. Full time, open-ended contract.

Key Activity Areas

Internal Audits

• Design and prepare annual “Audit Plan” by applying risk-based approach to ensure the organisation complies with internal regulations / policies and established protocols.
• Develop and maintain the internal audit procedures to ensure that best practice is taken account of and that the audits address specific areas of risk management.
• Undertake the approved internal audit plan in line with agreed procedures liaising with all parties.
• Conducting audits of policy and compliance to standards.
• Examines documentation, including reports, statements, records, and memos to gather information.
• Completes standard paperwork and questionnaires to confirm internal controls.
• Presents summarized findings concerning audit results and trends for internal groups.
• Analyses audit results for proper “corrective actions” for management to improve.
• Makes recommendations for the best ways for a company to avoid fraud and reduce waste.
• Assesses best practices for an organisation and makes relevant, informed suggestions.
• Update auditees on findings and the audit process, and properly follow-up with auditees on the corrective actions and management response.
• Prepares reports and preserves documentation pertaining to audits for internal record and to relevant parties (i.e., ET / ACF).
• Identify common features across audits and organisation-wide issues, proposing appropriate systematic improvements.
• Providing education and training to staff to build audit / risk awareness within the organization.
• Provide feedback to relevant internal party to update the Medair “Risk Register” in the areas of risk evaluation, which involves comparing estimated risks with criteria established by the organization (such as costs, legal requirements and environmental factors).

Internal Controls

• Design internal control framework within the organization (Medair).
• Identify and document the key controls within each key processes of major functions / stream (e.g., program, finance, logistics, engagement, etc.,) to ensure the risk / negative exposures can be properly controlled.
• Evaluate on a periodic basis the effectiveness of the key controls via testing or other methods.
• Provide observation and recommendation to various control owners for improving the control, and follow up within reasonable timeframe.
• Provide informative report to ELT on areas where key controls should be implemented or updated with significant impact (positive or negative) to the organization.
• Co-ordinate with functional teams for necessary training to the staff for the purpose of improving control adherence.

Team Spiritual Life

• Reflect the values of Medair with staff, beneficiaries, and external contacts.
• Work and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.
• Encouraged to join and contribute to Medair’s international prayer network.

This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.

Qualifications

• University degree. Professional qualification in auditing / finance, preferably with NGO experience in country program.
• Strong working knowledge of English (spoken and written). French desirable.

Experience / Competencies

• At least 5 years in an auditing position.
• At least 5 years in field experience in the humanitarian or development sector.
• Excel, Navigator, Microsoft Dynamics 365 information system skills.
• Knowledge of accounting, finance and risk management
• Interpreting financial and other records.
• Adept in process management.
• Proven understanding and application of risk management frameworks.
• Ability to use spreadsheets, accounting software and other desktop IT packages.
• Critical understanding in the establishment and operation of internal control mechanisms.
• Knowledge in humanitarian aid sector.
• Ability to work independently and remotely with very limited supervision.
• Attention to detail. Communication skills and the ability to influence others