Internal Auditor at Office of the Controller of Budget (OCOB)

Job Purpose

This position is responsible for monitoring implementation of policies, systems and procedures to ensure provision of assurance on pensions and gratuities payments in accordance with the law.

Key Responsibilities/Duties/Tasks

Managerial / Supervisory Responsibilities

• Implements internal audit strategy, policies, systems, procedures, guidelines and monitor implementation of the internal audit charter for OCOB
• Undertakes quality assurance and consulting on activities designed to add value and help OCOB achieve its mandate
• Undertakes investigations, forensic audits and other special assignments as required by auditing standards and the law
• Reviews the internal control systems in place and assesses their effectiveness.
• Participates in the preparation of the departmental work plan, budget and periodic progress reports
• Conducts periodic independent risk based audits in respect of operations, systems and financial records in accordance with audit standards
• Implements risk management guidelines and fraud investigation and anti-corruption
  strategies
• Develops Anti-corruption policies and procedures for the office of the Controller of
  Budget
• Mentors, capacity builds and manage performance of staff in the department
• Prepares statutory, assurance, special audit and risk reports for the department
• Conducts management review on the potential risk areas
• Provides advice and support on the development and review of policies, systems and
  procedures
• Coordinates the audit review of the pension claims, gratuities and allowances for approval by the Controller of Budget
• Monitors implementation of OCOB’s Risk Management Framework
• Reviews business continuity plans, evaluate risk exposure and prepare mitigation strategies and policies
• Develops and monitor implementation of quality assurance systems in accordance with Public Sector Auditing Standards

Operational Responsibilities / Tasks

• Undertakes the audit of individual pension claims, gratuities and allowances for approval by the Controller of Budget
• Undertakes periodic risk-based audits in respect of operations, systems and financial records for the office of the Controller of Budget
• Prepares and monitor business continuity plans, evaluate risk exposure and recommend mitigation strategies for the office of the Controller of Budget
• Monitors implementation of quality assurance systems in accordance with Public Sector Auditing Standards
• Prepares audit working papers, conduct departmental audits and prepare audit reports
• Monitors implementation of audit plans as approved by the risk and Audit Committee;
• Carry out audit reviews of the effectiveness of risk management process and the adequacy of internal controls;
• Monitors compliance with internal control policies and procedures by staff in the OCOB to safeguard OCOB’s resources
• Facilitates OCOB’s annual external audits
• Makes follow up on audit and investigations recommendations and monitors implementation of agreed corrective action
• Prepares reports for the Integrity Committee as per the law
• Reviews individual pension requests for approval for withdrawal from the Consolidated Fund Services

Job Dimensions:

Financial Responsibility

Approval of pension claims and gratuity

Responsibility for Physical Assets

Responsible for the personal assets assigned by the office of the Controller of Budget as per office’s asset register

Decision Making / Job Influence

• Financial
• Advisory
• Analytical
• Operational

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic qualifications

• Bachelors’ degree in either Business Administration, Commerce, Economics,
• Accounting Finance or its equivalent from a recognized university

Professional Qualifications/Membership to professional bodies

• Certified Public Accountant (CPAK) or its equivalent
• Membership to any of the following professional bodies; Institute of Internal
  Auditors (IIA), Institute of Certified Public Accountants of Kenya (ICPAK), Association of Certified Fraud Examiners (ACFE) or Institute of Systems and Control Association (ISACA)
• Previous relevant work experience required.
• At least 5 years in public finance management or in a comparable position in a reputable organization.

Functional Skills, Behavioural Competencies /Attributes:

• Knowledge of the Country’s Public Sector Financial Management framework.
• Leadership skills.
• Proficiency in computer applications.
• Knowledge of the Controller of Budget Act 2016.
• Knowledge of Public Finance Management Act 2012 and Regulations, 2015.
• Knowledge of the Constitution of Kenya 2010.
• Knowledge of Public Audit Act No. 34 of 2015.
• Knowledge of Pension Act cap 189.
• Leadership And Integrity Act, 2012.
• Communication and Interpersonal skills.
• Risk management skills.
• Ability to work under pressure.
• Conciliation, Mediation and Negotiation skills.
• Team building skills.
• Problem solving skills/techniques.
• Report writing and presentation skills.
• Meet the requirements of Chapter Six of the Constitution of Kenya 2010.