Inventory/Asset Controller at Stedmak Gardens and Recreational Centre

Job Summary

The role is responsible for effective implementation of fixed assets & inventory management within the Hotel. He/she is a key role and will be responsible for planning, managing, executing, monitor/controlling daily inventory and assets management activities to achieve productivity and quality standards. Ultimately, to ensure the integrity of the property control systems for fixed capital and Non-capital assets and inventory management is in place as per the policy and procedures.

Duties & Responsibilities

• Data Entry Inventory record fixed assets and Non- Fixed assets
• Data entry register, record and Maintains inventory accountability and control all fixed and non-fixed assets property
  • Tagging and making GRN (Goods & Services Receipt Note) for new purchased assets
  • Maintain inventory records deliveries, receiving, issuing, returning and keep up to date record of all the hotel’s assets
  • Monitors the property control system which includes moving, returning, issuing using standard forms as per the policy and procedures
  • Keeps up to date records of all lost, stolen and damaged items and report them on regular basis to dept. Manager
  • Prepare and maintain record of disposal assets for review and approval
  • Performs general office duties including inventory filling, hard and soft copy
• Inventory Count & Property Management
  • With guidance of the dept. Manager, plan, schedule, organize and implement physical count of Fixed and Non Fixed assets of hotel’s property as per the policy
  • Prepare and provide final physical count report for fixed and non-fixed assets to dept. Manager
  • Find discrepancies during physical count, report and conduct inspection
  • Coordinate with finance manager on reconciliation process and adjustment process of fixed assets and other based on policy guideline
  • Print and prepare barcode/tag number for new purchased assets as necessary.
  • Arrange, organize assets in main store and other site stores with coordination of warehouse supervisor
  • Ensure that returning assets have all the necessary documents, return form or Loss and damaged form with approval
  • Report any discrepancy and illegal issues to dept. manager
  • Regularly physical count, spot check and update store inventory list
  • Check and respond to requests from  staff and handle them for assets available in store
  • Assist dept. manager and warehouse staff on their daily activities and operation
  • To facilitate on maintenance schedules, for regular inspection and repairs of store equipment or returns.
  • Provide necessary inventory report as requested or required
  • Plan and prepare disposal list for auction and further process for approval