Inventory Assistant at Shining Hope For Communities

Reporting to the Inventory Coordinator, the Inventory Assistant will be responsible for providing support in procuring program supplies, services and equipment; and maintaining optimal inventory levels whilst adopting best practices and keeping audit compliant records.

Key duties and responsibilities

• Receive, store and issue goods to all internal sub stores and users and keep proper records of all transactions.
• Regularly run items below re-order level report and raise timely purchase requisition orders.
• Coordinate material receiving from external suppliers.
• Inspect and verify material items received from suppliers against purchase order specification and supplier delivery documents.
• Transfer material commodities to respective storage shelves and departments whilst ensuring proper handling, shelving and coding of materials/items.
• Maintain the First Expiry First Out (FEFO) and First in First Out (FIFO) systems for storage and issuance of items.
• Assist in inventory spot checks in the organization.
• Participate in carrying out daily, quarterly and random stock takes.
• Thoroughly investigate, document and resolve in a timely manner any stock variances.
• Submit inventory (consumables) report on a weekly basis in terms of receipts and issuance.
• Perform daily analysis to predict potential inventory problems.

 Education, Experience and Skills

• Diploma in Inventory Management, Procurement and Supply Chain Management or any other related field.
• Qualification in Procurement, Supply Chain Management or any other related field.
• 2 years of experience in procurement/inventory management.
• Knowledge in systems and record management.