Junior Executive Assistant & Front Office Desk Support at Summit Recruitment and Search

Key Responsibilities:

• Organizational support for Project Leaders and Principals, (supporting approximately 4 individuals depending on level of seniority).
• Communication interface to clients and consulting team, primarily for Principals and Partners.
• Independent schedule and travel planning, including monitoring travel days.
• Handling of incoming and outgoing mail and e-mail.
• Generation and punctual submission of timesheets and other expenses.
• Documentation of client projects, presentations, and invoices, including invoice tracking.
• Compilation of proposals and presentations in collaboration with Visual Services mainly for Principals and Project Leaders.
• Organization of meetings and events.
• Provide vacation cover to other Executive Assistants as needed.
• Where appropriate prepare and circulate meeting agendas and materials, attend meetings, take, and distribute meeting notes, follow up on action items.
• Organize and maintain electronic filing system.
• Answer, screen and forward incoming calls to the appropriate individuals.
• Providing exceptional customer service by addressing inquiries, answering questions, and assisting with various requests from visitors and clients.

Qualifications:

• Must have a relevant bachelor’s degree.
• Must have experience working in a Multinational or big four audit firm.
• Between 3 – 5 years of experience as assistant in a similar position (ideally for executives in a professional service firm)
• Excellent spoken and written English.
• Competent, professional bearing and dealings with clients and co-workers.
• Willingness to think creatively and take on responsibility.
• Independent, structured work style and assertiveness.
• Flexibility, dedication, and ability to work under pressure.
• Absolute integrity, discretion, and sense of responsibility.
• Coordination, organizational, and improvisational talent.
• Pleasant, polite manners and charisma.