Archivist (10 Positions) at Kenya Medical Research - KEMRI

Vacancy No. CVDC/013/01/23

Position summary

The successful candidate will be tasked with the organization and management of the study´s archive and all documentation linked to clinical trial in compliance with best practices and study specific procedures. The candidate will work under a multidisciplinary team of scientists, trial coordinators, study compliance officers, and clinicians, mainly reporting to the regulatory and monitoring team.

Job Specification

• Quality control of documents including informed consent forms (ICFs), logs and others;
• Reporting of protocol non-compliances related to ICFs;
• Adherence to study SOPs related to archiving and handling of documentation;
• Maintenance, organization and cleanliness of the archive;
• Filing of all study documentation in an orderly manner according to the specific archive management procedures;
• Ensure the proper conservation of study documentation, identifying risks to study documents and reporting these to line manager;
• Scan and send documents to colleagues or monitors whenever necessary;
• Manage and maintain the electronic archive of scanned documents;
• Liaise with data management team wherever needed;
• Accompany and provide support during monitoring visits;
• Other tasks as directed by the regulatory and monitoring team.

Person Specification

• Minimum of a Diploma in Archives, Records Management, Information Management, Information Science, Library Science or equivalent qualification from a recognized Institution;

Key Skills and Competencies

• Team player with excellent interpersonal skills;
• Solid organizational skills, including attention to detail and multitasking skills;
• Excellent time management, prioritization and organizational skills;
• Experience in health research is an added advantage; and
• Experience follwoing GCP-ICH is an added advantage.

Desired Qualities

• Ability to lift heavy boxes and standing for long hours; and
• Ability to work under tight timelines and in a fast pace environment;