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  • Posted: Feb 1, 2023
    Deadline: Feb 13, 2023
  • Kenya Medical Research Institute (KEMRI) is a State Corporation established through the Science and Technology (Amendment) Act of 1979, which has since been amended to Science, Technology and Innovation Act 2013. The 1979 Act established KEMRI as a National body responsible for carrying out health research in Kenya.
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    Archivist (10 Positions)

    Vacancy No. CVDC/013/01/23

    Position summary

    The successful candidate will be tasked with the organization and management of the study´s archive and all documentation linked to clinical trial in compliance with best practices and study specific procedures. The candidate will work under a multidisciplinary team of scientists, trial coordinators, study compliance officers, and clinicians, mainly reporting to the regulatory and monitoring team.

    Job Specification

    • Quality control of documents including informed consent forms (ICFs), logs and others;
    • Reporting of protocol non-compliances related to ICFs;
    • Adherence to study SOPs related to archiving and handling of documentation;
    • Maintenance, organization and cleanliness of the archive;
    • Filing of all study documentation in an orderly manner according to the specific archive management procedures;
    • Ensure the proper conservation of study documentation, identifying risks to study documents and reporting these to line manager;
    • Scan and send documents to colleagues or monitors whenever necessary;
    • Manage and maintain the electronic archive of scanned documents;
    • Liaise with data management team wherever needed;
    • Accompany and provide support during monitoring visits;
    • Other tasks as directed by the regulatory and monitoring team.

    Person Specification

    • Minimum of a Diploma in Archives, Records Management, Information Management, Information Science, Library Science or equivalent qualification from a recognized Institution;

    Key Skills and Competencies

    • Team player with excellent interpersonal skills;
    • Solid organizational skills, including attention to detail and multitasking skills;
    • Excellent time management, prioritization and organizational skills;
    • Experience in health research is an added advantage; and
    • Experience follwoing GCP-ICH is an added advantage.

    Desired Qualities

    • Ability to lift heavy boxes and standing for long hours; and
    • Ability to work under tight timelines and in a fast pace environment;

    Method of Application

    Applications MUST include the following:

    • Letter of Application (INDICATE VACANCY NUMBER)
    • Current Curriculum Vitae with telephone number and e-mail address
    • Contacts of three referees including telephone numbers and/or e-mail addresses
    • Copies of Certificates.
    • Contact telephone number

    Application letter should be addressed to 

    The Deputy Director, CGMR (C), 
    P. O. Box 428– 80108 Kilifi.

    Application deadline is February 13, 2023

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