Legal Office Assistant- Nairobi at Emerge Egress Consulting

Role Objective 

• Our client, a well-established mid-tier law firm, is looking to recruit a highly organized and dependable Legal Office Assistant. The successful candidate will play a key role in supporting office operations and providing administrative assistance within a busy legal environment.

Core Duties and Responsibilities

• Coordinate and oversee daily office administrative operations.
• Maintain organized filing systems, legal records, and registers.
• Scan, file, archive, and retrieve documents accurately.
• Draft, type, format, and proofread legal and administrative documents.
• Manage incoming and outgoing communication including emails, phone calls, and correspondence.
• Schedule meetings, appointments, and manage calendars for legal staff.
• Prepare meeting agendas, reports, summaries, and minutes.
• Support communication between advocates, clients, and external stakeholders.
• Assist in preparation, processing, and tracking of legal documents and invoices.
• Prepare payment vouchers and support administrative financial processes.
• Support petty cash management and tracking of office expenses.
• Coordinate office procurement and inventory management.
• Ensure timely settlement of subscriptions, utility bills, and statutory payments.
• Coordinate travel bookings, accommodation, and logistics arrangements.
• Manage front office operations and professionally handle client inquiries.
• Monitor office cleanliness, maintenance, and overall operational efficiency.
• Support planning and coordination of meetings, workshops, and office events.
• Maintain confidentiality and professionalism in handling sensitive information.
• Perform any other administrative duties assigned.

Job Specifications and Qualifications

• Diploma in Law, Business Administration, Communication, or a related discipline
• Minimum of 2 years’ relevant experience in a similar role
• Proficiency in Microsoft Office applications

Key Competencies 

• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Strong interpersonal and customer service skills.
• High level of integrity, professionalism, and confidentiality.
• Ability to work independently and under pressure.
• Strong attention to detail and problem-solving skills.