Legal Operations Specialist (National TDB Volunteer) at Trade and Development Bank (TDB)

Job Summary

The Legal Operations Specialist (National TDB Volunteer) works closely with the Legal Operations Manager to support technology, operations, process improvements, transaction implementation, and other Legal Department initiatives. The role provides day-to-day administrative and technical support to the Legal Operations Team in the Legal Department to advance TDB Group's operations, protect its interests, and mitigate legal risks.

Duties and Responsibilities

The key roles and responsibilities of the Legal Operations Specialist include but are not limited to:

• Support in the continuous improvement of the Legal Department's processes, systems, and technology including supporting the development and implementation of pipeline of projects to increase efficiency/effectiveness.
• Support the Legal Operations Department in proactively compiling, analyzing, and reporting on data related to Legal Department Operations in order to generate metrics to assess efficient utilization of department resources and achieve greater productivity, while ensuring alignment with the Department's objectives.
• Collaboratively work with other stakeholders within the organization to identify and effectively solve problems, working with consulting staff to implement solutions identified.
• Support the Legal Operations Department in providing project management support for the Legal Department, including project plan development, routine status management, and task tracking.
• Project management of the end-to-end transaction lifecycle of multi-stakeholder transactions for the Group's lending activities.
• Supporting the review of and reconciliation of the Legal Department's budget monthly, providing updated quarterly and annual forecasts as necessary.
• Supporting various technical and clerical tasks in connection with the management and the closing of matters handled by the Department (e.g., producing documents, making, and receiving phone calls, and preparing and sharing correspondence, routing of documents, processing instructions and invoices from external counsel, etc.)
• Maintaining legal files (both hard copy and electronic format) in accordance with the applicable Bank policies.
• Supports arranging meetings, preparation for meetings, and follow up tasks after meetings, to support the day-to-day activities of the Department.
• Supporting various operation-related projects and initiatives in the department.

Qualifications and Competencies

• A minimum of a Bachelor's degree in business management, business administration, or business organization from a recognized institution. Possession of a Master's degree in a relevant field is an added advantage.
• A minimum of 5 years of substantive relevant experience.
• International work experience in a commercial, financial, or professional services firm and/or public sector financial body (e.g., international law firm, multinational corporate, bank, insurance company, international consulting firm, DFI, Ministry of Finance, National Treasury, Sovereign Wealth Fund) is an added advantage.
• Proven track record and experience in managing projects.
• Professional qualification as a project manager is an added advantage.
• Strong analytical and critical thinking skills, coupled with ability to adapt and be flexible to find solutions.
• Strong problem solving, negotiation, organizational and planning skills with the ability to work in a multicultural environment, manage dynamic priorities, and work under pressure to deliver on strict deadlines.
• A results-oriented individual with excellent communication, facilitation, and interpersonal skills.
• Fluency in English is a requirement for the Legal Operations Specialist.