Legal Secretary at Crystal Recruit

• Our client, a law firm based in Nairobi is looking for an experienced Secretary to undertake a variety of administrative and clerical tasks. You will provide support in assigned legal cases. The goal is to sustain efficiency of all office procedures and case management to guarantee reliability and consistency.

Responsibilities

• Provide administrative support to one or more lawyers.
• Preparing court statements and forms
• Managing records, projects and calendars to make sure everything functions smoothly.
• Effectively communicate with witnesses, clients, colleagues and partners
• Greet visitors and perform initial screening of clients.
• Attend trials and type minutes.
• Write case briefs and synopses of depositions, contracts and testimony.
• Conduct thorough statistical/ documentary research.
• Collecting and delivering documents
• Managing diaries and making travel arrangements for one or more Lawyers
• Communicating with vendors, experts, Lawyers, opposing counsel and other staff
• Source and verify important case intelligence.
• Produce and file various legal documents such as appeals, motions or petitions.
• Preserve an updated case record system.
• Answer phone calls, take notes/messages and redirect calls when appropriate.
• Maintain and update inventories of contact details.
• Facilitate the meeting of deadlines by keeping multiple agendas and provide timely reminders.

Requirements

• Degree in law or a related field.
• Legal Secretary certificate/Diploma
• 3 - 4 years of experience in a similar role with 1 year in a law firm.
• Proven experience as Legal Secretary
• Knowledge of constitution, legal terminology, regulations and court system
• Knowledge of MS Office and ability to work with legal technology (court-filing computer systems, transcription software, Dictaphone etc.)
• Working knowledge of litigation management software systems is a plus.
• Proficiency in English
• Outstanding time-management and typing skills.
• Ability to multitask and being comfortable dealing with a diverse pool of people.