Logistics and Administrative Assistant, USAID Kenya and East Africa Development Outreach and Communications Support Project, Nairobi, Kenya at Management Sciences for Health (MSH)

Project Summary:

The Kenya and East Africa Development Outreach and Communications Support Program provides communication, outreach, and strategic planning services to the USAID/Kenya and East Africa (KEA) and USAID/Somalia Mission. Through a four-year period of performance, the program supports day-to-day media communications and outreach activities, as well as the development of a mission-wide Communications Strategy.

**Please note: Only Kenyan citizens are eligible for this position

Position Summary:

The Logistics and Administrative Assistant will be a part of a two-person operations team supporting the anticipated USAID Somalia Development Outreach and Communications (DOC) Support Program's activities. They will report to the Finance and Operations Manager and work full-time at MSI's Nairobi field office. This position will support the finance, operations and technical teams and will perform other administrative duties, including coverage for reception, as requested.

Responsibilities:

• Work closely with the Finance Specialist to provide operational support to all project activities.
• Support financial needs by processing payments, preparing tax forms, and scanning financial documents in a timely manner.
• Ensure asset inventory control and management, facilities management, and coordinate transportation.
• Maintain office and purchase order files and databases and assist with recording the purchasing of supplies.
• Support procurement actions of office supplies and materials (e.g., for workshops) and ensure an adequate supply of office materials (paper, toner, stationary, cleaning substances, toiletries etc.) for the day-to-day running of the office.
• Implement administrative and finance activities by organizing and archiving information.
• Assist in arranging project site visits and coordinating all MSI field visits for both long- and short-term staff, including facilitating booking of venues for accommodation, meals, conference facilities, and other related services.
• Conduct errands in support of assigned tasks, such as post office deliveries or pickups, project purchases or other miscellaneous tasks.
• Perform follow-up calls to provide confirmation of receipt of official correspondence, reservations, and other communications.
• Assist staff with overflow work including word processing, data entry and internet research tasks.
• Welcome and attend to all office guests and answer the office telephone.
• Any other assignments as determined by project needs.

Qualifications:

• A minimum of high school diploma, Bachelor's degree preferred.
• A minimum of two years of professional experience in support of office and/or event management.
• Skills in supporting record keeping and accounting.
• Ability to work within a team and multitask.
• Regional knowledge of Somalia required.
• Experience working under USAID-funded programs preferred.
• Fluency in English and Somali.

Only candidates who have been selected for an interview will be contacted. No phone calls, please.

MSI is an EEO/AA/ADA Veterans Employer.