Logistics and Procurement Associate - Medical Devices at Hatch Technologies

• Hatch Technologies is a leading non-profit organization addressing the gaps in the distribution channels of maternal and neonatal medical devices across Sub-Saharan Africa, we are committed to improving healthcare access in the region and beyond. We are actively looking for a dedicated and detail-oriented Logistics and Procurement Associate on a full-time basis to enhance our operations and support our ambitious growth strategy. This pivotal role will focus on supporting logistics and procurement processes in all the countries where we operate.
• The successful candidate will be based in Kenya and will report directly to the Director of Supply Chain and logistics. The candidate will play a crucial role in facilitating the seamless procurement and logistics management of our technologies, and his responsibilities will include:

Responsibilities

• Act as the interface between Hatch and suppliers, distributors, and logistics providers, ensuring smooth communication and issue resolution.
• Oversee logistics operations, including warehousing, transportation, distribution, clearing, and delivery, ensuring timely and efficient processes.
• Track shipments from origin to destination, negotiating and managing freight quotes, shipping documents, inspections, and invoicing.
• Ensure compliance with local and international logistics laws, import requirements, and safety standards.
• Implement inventory management systems to maintain stock accuracy and availability.
• Manage purchase orders, supplier communications, approvals, and updates, ensuring accurate pricing and delivery timelines.
• Align logistics and procurement activities to optimize costs, improve lead times, and enhance supply chain performance.
• Collaborate with internal teams (Sales, Customer Support, and Finance) to meet organizational goals and customer needs.
• Lead tender processes, evaluate bids, and recommend contract awards while ensuring legal compliance.
• Coordinate smooth communication with the suppliers during the tender process and support Distributors with relevant information from the suppliers.
• Monitor key metrics such as delivery performance, freight costs, inventory turnover, and budget adherence, providing regular reports to senior management in collaboration with the Director of Supply chain and logistics.
• Support day-to-day logistics activities and perform periodic inventory counts.
• Foster continuous improvement through process streamlining and technology adoption (e.g., ERP systems).
• Provide leadership, coaching, and performance management for logistics and procurement teams.
• Handle additional tasks as identified by the Director of Supply Chain and Logistics.
• Delivering Lifesaving Solutions for Newborns

Qualifications

• Required education: Bachelor's degree in Supply Chain Management, Logistics, Procurement, Business Administration, or a related field.
• A master's degree or relevant certification (e.g., CIPS, KISM) is a plus.
• Experience: 5-7 years of experience in supply chain management, focusing on logistics and procurement.
• Attention to detail is a MUST. This position requires numerous details, and keeping track of them is integral to successful performance
• Strong interpersonal communication, strategic thinking, and problem-solving skills.
• Must be efficient, organized, self-motivated, positive, and proactive.
• Strong technical and data entry skills, specifically in Excel
• Previous experience in logistics and procurement, particularly in Sub-Saharan African countries.
• Strong verbal and written communication skills in English.
• General knowledge of medical devices and related documentation, specifically neonatal and maternal devices and accessories, is a plus
• Adaptability and comfort in a fast-paced, startup environment where priorities can shift quickly
• Willingness to work a variety of hours as the business demands, to accommodate meetings with suppliers in Asia and stakeholders in USA