Logistics and Warehouse Administrator at Excelwise Consultants

Reporting to

• Logistics – Logistics Manager
• Warehousing – Regional Technical Manager

Salary: Competitive

Our Client is in the refrigeration equipment and supplies business.

They seek to hire a qualified and experienced logistics and warehouse administrator who will be responsible for deliveries, post-delivery reporting, inventory management, warehouse administration and fleet management.

The position shall be based in Nairobi.

Deliveries

• Receive delivery requisition from user departments for proper planning and forward the preparation sheet to Technical department.
• Forwarding the filled unit prep to Finance a day before delivery for documents processing.
• Print out and explain the route plan to drivers/ technicians prior to delivery.
• Confirm and allocate delivery vehicle and technician as indicated in the delivery schedule.
• Plan with Accounts for the relevant documents to be prepared and received at least a day before the planned delivery.
• Issue all relevant delivery documents to the delivery team (Invoice, Delivery Note, Delivery Schedule and any other document required).
• Coordinate with Technical Department to allocate a Technician for the canter deliveries where required.
• Coordinating loading of coolers/spares at the warehouses with emphasis on the correct models
• Ensure the coolers are correctly labelled for delivery.
• With the help of Finance- Accounts Payable, plan for relevant casuals to load/offload cargo at the warehouse and at the Customer’s premises.
• Planning and issuing delivery cash requisition after receipt of the delivery schedule.
• Giving advise where 3rd party transport should be used.
• Follow up on documentation after deliveries – Signed waybills, Delivery Notes & Invoices.
• Maintain all delivery reports and communicate the same to relevant user departments.

Corporate Inventory Deployment Management

• Assisting Finance Department in maintaining updated stock records for corporate clients after delivery of a phase.
• Responsible for arrangement of corporate coolers in the warehouse.

Warehouse Administration

• Ensure that all warehouse processes are adhered to for optimal utilization of space.
• Responsible for safety of the warehouse by ensuring policy compliance for both staff and guests.
• Responsible for warehouse access and keys.
• Responsible for maintenance requirements of the warehouse and reporting any incidences of damage.
• Control inventory levels by conducting physical counts to reconcile with the data storage systems.
• Comply with local warehousing, material handling and shipping requirements by studying existing and new legislations.
• Maintain safe and healthy work environment by enforcing standards and procedures that comply with the legal requirements.
• Confirm warehouse space before arrival of import cargo.
• Plan and oversee loading and offloading of coolers and spares into the warehouse.
• Send the filled and signed GRN to confirm receipt of stocks to the warehouse.
• Responsible for arrangement of coolers with the help of technical department.

Fleet Management

• Assisting with fleet management for fleet stationed at Sanded Industrial Park, Mlolongo.
• Determining safety of company vehicles by keeping weekly records of vehicle safety checklist and reporting any incidences of damage.
• Keep tabs of next services and insurance renewal dates for all vehicles and motorbikes and communicate the same to the Logistics Manager for the next action.
• Keep weekly records for vehicle and motorbikes usage and share the same with Management.
• Maintain weekly fuel reports, reconcile fuel receipts and share monthly fuel report with the management.

Qualifications

• Bachelor’s degree or equivalent in purchasing and supplies management.
• A postgraduate Diploma in Procurement/Supply Chain Management from a reputable institution.
• Minimum 3 years of similar experience in busy environment.
• Good understanding of warehousing, principles and procedures.
• Experience in stock control and dispatch planning.
• Familiarity with modern warehousing practices and methods as well as solid experience in inventory management.
• Working knowledge of Health, Safety and Quality management process.
• Knowledge of materials control and inventory management.
• Experience in fleet management is necessary.
• Basic proficiency with computer applications and programs including email and Microsoft Office.
• Cross-departmental professional collaboration in a team (team player).
• Strong organizational and time management skills.
• Very good communication and organization skills.
• High energy, aggressive and enthusiasm.