Logistics Manager for the Cell Located in Nairobi at Medecins Sans Frontieres (MSF)

Main responsibilities / Activities:

As a team member:

• To participate in the definition of the objectives of the programs of the portfolio
• To be involved in the transversal programs
• To be in touch with the other MSF sections for local information sharing and good practices

As a manager

• Direct management of the East Africa logistics and IT RTRs team (6 people)

To be in responsible for application of logistics policies and processes with the fields :

• To distribute the information of the logistics policies and processes to all areas of MSF intervention within his/her perimeter of responsibility
• To inform the cell of the technical and supply challenges

To be in charge of the logistics and supply for the countries followed by the cell:

• To propose non-medical programs (construction, shelters, food, NFI, Watsan, etc)
• To provide transparency on the technical constraints of the job that could affect the operations
• To motivate the support teams (supply and technical) and to assure that the support is relevant with the countries’ contexts, including for the IT and in collaboration with the IT department
• To assure adequate support as needed, via field visits or with the help of referents

To participate to the security management and the reduction of the risks on the field:

• To participate to the risk analyses and to follow the mission contexts
• To provide the follow-up tools in case of security incidents and to help follow any security incident
• To participate to the analysis of the security incident and to help the capitalization in the countries in his/her perimeter

To be responsible for the follow-up and the synthesis of the activity:

• To follow and evaluate the logistics activities and to ensure the link with the operations
• To implement and help animat MEMO software in the different countries
• To provide logistics information in order to steer the activities
• To evaluate and analyze the logistic activities (technical and supply) of the programs and missions
• To provide this information to the logistics and supply departments
• To participate to the budget definition and the revisions

Functional management of the field teams (log coordinators, construction coordinators, supply coordinators, technical and regional referents or any other ongoing project):

• To supervise, advise and provide support to all the coordinators (log, supply, construction, Watsan…)
• To participate to the orientation and evaluation of their positions and roles in collaboration with the head of mission, the validation committees, and participate in the evolution of their logistics careers
• To ensure of the relevance between the logistic programming and the operational objectives
• To provide advice on the team compositions and staffing
• To identify and to follow-up national staff in the key programs of intervention and to work along with the HR to follow their careers (trainings, coaching, detachment, expatriation…)
• To manage the technical and regional referents as hierarchical manager (recruitment, follow-up, evaluation…)

To share the skills and to capitalize on experiences:

• To participate to the knowledge sharing, the distribution of the lessons learned, to write down the relevant logistics experiences in his/her perimeter
• To follow and evaluate new tools or good practices among the missions
• To participate to the trainings of the log teams on the field (international sessions)
• To participate in the construction of a career path for the logisticians working in his/her perimeters and the identification of future managers
• To identify and develop future logistic coordinators
• To ensure the logistics and security briefings and debriefings of all staff
• To balance the technical knowledge by providing internal or external trainings

Profile:

Experience:

• Significative experience on the field as log coordinator in an NGO is required
• Experience in a coordination role in an NGO is an asset
• A previous experience with MSF OCP is an asset

Skills:

• Basic technical knowledge in multiple logistics families (electricity, biomed, construction, mechanics…)
• Demonstrated experience in project management
• International supply and importation experience is an asset
• Familiarity with the supply and logistics policies and tools in place in MSF-OCP is an asset
• Skills in IT are necessary (office suite), specialized tools are an asset (CAD, ArcGIS…)

Requirements:

• You have experience in negotiation.
• You know how to adapt and work with different teams.
• You are able to propose, discuss, and challenge ideas.
• You have a very good aptitude to work with others.
• You are autonomous and organized in your work.
• You are very comfortable with stress management
• You are able to analyze and synthesize.