Logistics Officer at United Nations Support Office in Somalia (UNSOS)

Org. Setting and Reporting

Under the supervision of the Chief Centralized Warehousing Section, the Logistics Officer reports directly to the Chief, Centralized Warehousing Section. This position is based in Nairobi, Kenya.

Responsibilities

• Within the delegated authority, the Logistics Officer will be responsible for the following duties:
• Exercises managerial and supervisory control over all logistics support required by the mission.
• Develops, prepares, coordinates and monitors overall support plans including demand forecasting, supply schedules, priorities or requirements, and resolution of urgent operational needs.
• Monitors and coordinates all multifunctional logistic requirements at the operational and tactical levels.
• Assists Chief Supply Chain Management in the development of policy and procedures for logistics support.
• Briefs Chief Centralized Warehousing Section on a daily basis on the ongoing operation/requests .
• Ensures that logistics requirements take account of gender-specific needs.
• Advises senior management on logistics management, structures and staffing levels to ensure that they are at all times adequate to meet the requirements of the logistics strategy.
• Carry out logistics support coordination with UNSOS Sections to establish Mission’s priorities and resources allocation within the framework of the overall Mission Support Plan and guidance from mission senior management. Organizes and chairs logistics operations meetings.
• Performs other related duties as required.
• Work implies frequent interaction with the following:
• -Department of Peace Operations and Department of Operational Support UNHQ.
• -Operations & Resources Management, Service Delivery Management and Supply Chain Management.

Competencies

• Professionalism:
  • Knowledge of supply chain and logistics operations and practices; applied knowledge of demand forecasting and planning, delivery planning, inventory management, and operation of relevant tools and applications. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• Planning & Organizing:
  • Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
• Communication:
  • Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
• Managing Performance:
  • Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.

Education

• Advanced university degree (Master's degree or equivalent) in logistics, business administration, public administration, engineering, supply chain management or other relevant field. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

• Minimum of seven years of progressively responsible professional experience planning, coordinating and managing multi-functional supply chain and support logistics operations in the field and international environment or related area is required.
• Experience in use of relevant tools and applications in warehouse management, inventory planning, and replenishment planning.or related field is required.
• Experience in providing logistics and supply chain support services in a complex, volatile, conflict or post-conflict environment is desirable.
• Experience in international military or UN peacekeeping operations is desirable.
• Experience in demand and inventory planning, forecasting and delivery planning is required

Languages

English and French are the working languages of the United Nations Secretariat. For the position(s) advertised, fluency in English is required;

Assessment

Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment.

Special Notice

This "Recruit from Roster" job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.