Transport Administrator (Subcontractor) at DHL Supply Chain Kenya

Role Outline

• The Transport Administrator provides administrative and operational support to transport operations, ensuring efficient coordination of vehicles, drivers, documentation, compliance and reporting. The role supports smooth day-to-day transport activities, service delivery and cost-control objectives.

About the role key duties and responsibilities

•  Coordinate daily transport activities.
•  Ensure transport records are complete, accurate and properly filed.
•  Maintain documentation for audit and compliance purposes.
•  Track vehicle licensing, insurance and permit renewals.
•  Assist in managing driver’s timesheets and payroll inputs.
•  Update fleet databases and transport management systems.
•  Ensure compliance with transport regulations and company policies.
•  Monitor fleet performance, availability and utilization.
•  Identify discrepancies and escalate them for resolution.
•  Support investigations into accidents and transport incidents.
•  Promote a positive safety culture and employee engagement.
•  Track traffic violations, fines and corrective actions.
•  Generate daily, weekly and monthly transport reports.
•  Ensure fleet compliance with regulatory and company standards.
•  Monitor axle-load and weighbridge compliance requirements.
•  Track traffic violations, fines and corrective actions.
•  Ensure compliance with transport legislation, road safety regulations and company policies.
•  Ensure driver compliance with licensing, permits and training requirements.
•  Support dispatch control and manage delivery documents, vehicle keys, GPS devices, fuel cards and mobile phones.
•  Coordinate communication on delivery issues with customer service and relevant stakeholders.
•  Support team performance, workload balance and achievement of personal development objectives.

About you

•  Diploma or degree in Logistics, Supply Chain Management or a related field; relevant professional qualification.
•  2-5 years in logistics, transport administration or a related operational environment.
•  Proven transport administration or dispatch experience, preferably within the logistics industry.
•  Experience coordinating daily transport activities, maintaining transport and driver records, tracking compliance renewals, updating fleet databases or TMS, preparing reports, supporting payroll inputs and escalating discrepancies.
•  Experience supporting Kenya-based transport operations and applicable local road transport requirements.
•  Fluent written and spoken communication.