Logistics Supervisor at Medecins Sans Frontieres (MSF)

Main Purpose

• Supervising the daily logistics activities and providing maintenance to the MSF equipment, facilities, and infrastructures, according to MSF standards and protocols in order to maintain the facilities in perfect condition and collaborate in the development of the mission.

Accountabilities

• Monitoring maintenance activities of infrastructures, management of non-medical stocks and equipment according to MSF standards
• Ensuring the check and follow-up of facilities under the line manager's supervision through daily visits to the facilities and reporting any anomalies or problems, evaluation of the rehabilitation needs and following up minor building rehabilitation work according to supervisor's instructions; checking that premises observe security norms and monitoring the consumption of mechanical and electrical vehicles/machines/devices
• Planning together with the line manager the required checks and maintenance activities of energy systems/set-up according to MSF standards
• Coordinating and leading the logistics team under his/her responsibility which includes daily supervision, monitoring of the quality of work and the definition of each person's task, drawing up their working schedules; organizing and leading team meetings; participating in the recruitment of team personnel and attending logistics meetings and accounting for his activities
• Ensuring the vehicle fleet maintenance which includes planning and overseeing timely preventive and curative maintenance of all project vehicles according to MSF standards and Instructing and monitoring drivers on correct driving habits and standard checks
• Managing and following up orders which includes collecting logistics orders coming from different departments or health facilities; drawing up and following up orders according to the procedures in force; providing technical support to the storekeeper, makes local purchases according to MSF supply procedures and ensuring reception conditions of freight or arriving material as well as the organization and setting up of materials before its shipment
• Management of fleet at coordination including the liaison with JMW. In addition to that, I act as a focal point for the mission fleet to ensure all files and documents are up to date
• The focal point for Log department supply activities in collaboration with SKID.
• General facilities management of all the premises in Nairobi (1 OFF + 8 GHs)
• Partial Gap covering other technical managers in Logistics coordination.
• Support the projects in Gaps covering LS and LM.
• Management of the security guards and acting as a focal point with the security company
• Ensure the regular update of TMS at the mission level.
• Create a Mission data base for all service providers that we are engaging at the mission level with yearly appraisal of their performance
• Any additional tasks delegated by the line manager.

Requirements

Education

• Essential: Bachelor's or Diploma in Logistics. Any formal technical training in the logistics family would have an added value

Experience

• Essential: Minimum 2 years of working experience in a similar position. At least one year of experience within the MSF logistics department is desirable.

Languages

• Essential :English & Swahili
• Desirable: Somali language

Knowledge

• Essential: Computer proficiency in MS Excel and Word

Competencies

• Results and quality orientation, teamwork and cooperation, behavioral flexibility, commitment to MSF principles, and Stress Management

Application deadline: 27th October 2023