Lubricants Warehouse Dispatcher at Vivo Energy

Job Purpose:

To carry out and supervise the overall operations in the lubes warehouses relating to safe physical products receipt , warehousing, loading and dispatching the same to customers and other depots while conforming to the laid down group HSSE procedures.

Requirements

Main Accountabilities:

• Prior to commencement of operations in the morning, check warehouse access seals are intact and same as those used overnight as per the seals register
• Responsible for receiving & checking incoming orders/deliveries and for staging and checking outgoing orders/deliveries for accuracy. This would include making sure the correct product is put into and pulled from the appropriate allocated storage area for each product.
• Utilize company software and technical resources – to assist in inventory control, order entry, and lubricant support when needed.
• Physically receive all invoice / delivery note copies to confirm all are stamped by customers and maintain a register for executed invoice / delivery note copies. Forward the documents to the warehouse supervisor for further actions.
• Physically receive all product returns and maintain the receipt book for tracking purposes and ensures closure of the credit note by follow-ups with warehousing supervisor.
• Ensure the overall maintenance, organization and cleanliness of the Lubricant warehouse and equipment.
• Maintain a warehouse equipment breakdown log and follow up with the maintenance technician for speedy closure to minimize downtime.
• In case of manual loading, record in manual register and promptly capture the same immediately system is back and record the SAP document replacing the manual document in the register.
• Review daily warehouse PI register, follow up with actions parties, and give feedback accordingly.
• Assist in the day-to-day operation of Lubricant warehouse & storage facility, by overseeing physical product inventory, product rotation, and product repackaging and product transfers.
• Assist in the periodic inventory stock counts and be the primary responsible party to support Warehouse Supervisor in inventory control.
• At the end of every operating day, lock and seal all the warehouse access points and record seal numbers used.

Key Challenges:

• Timely and accurate dispatch of finished packed products
• Truck turn around and Gate to Gate management process
• Ensure timely and accurate documentation of all orders to eliminate delays and customer complaint.
• Safe stock arrangement and accurate stock counts within constraint space.
• Managing contractor staff.

Job Knowledge, Skills & Experience:

• Minimum Higher Diploma in supply chain management or Equivalent.
• An experienced operations professional with 3 years and above
• Good communication skills with both colleagues and third parties
• Ability to work under pressure, long and odd hours including weekends when necessary.
• Ability to use Microsoft Office programs (Word, Excel, PowerPoint)
• Ability to communicate effectively including Kiswahili.