Management Accountant at Modern Coast Express

Reporting: Head of Finance

Job Description

In charge of a Business unit ensuring all postings are done correctly, in full and on a timely basis. As well as be aware of all financial transactions in relation to the business unit. Also to ensure that the business unit is tax compliant.

Qualifications

• CPA or ACCA, an MBA in Finance or Business Administration would be preferred.
• 5 years of overall experience in accounting with last 3 years or more as a team leader of more than 10 employees.
• Preferably in transport and logistics industry. Should have worked on SAP or any ERP.
•  Should understand company laws, taxation rules of EA Region , all Statutory requirements-NSSF,NHIF, VAT,WHT, PAYE, Training levy
• Able to review data and report on the same.
• Preparation of budgets
• Aiding in strategic planning
• Manage relationship with Auditors
•  Analyze and understand data entry and reconcile control accounts.
• Understanding Cost Control
• Computations and reference of Quick Ratio, Gross profit, Net Profit, EBITDA,
• Strong understanding of regional tax regulations and statutory matters
• Understand numbers and analyze them
• Proficient with MS Office- Word and excel tools
•  Updated with latest ERP
• Ability to create and enhance systems / processes
• Punctual, diligent and meticulous with close attention to detail
• Negotiation and PR
• People Management
• Planning & Execution
• Delegation & Control
• Honesty and discretion
• Strong understanding of regional tax regulations and audit matters

Duties and responsibilities

• Verify and understand debit & credit entries posted by the accounts clerks.
• Reconcile & ensure that banking for each branch in their unit has been done on a daily basis.
• Reconcile daily sales of each branch with TMS report.
• Check that invoices raised to corporate clients from the courier system have been posted accurately in the accounting package.
• Ensure that the daily branch expenses incurred are as per the control sheet.
• Ensure the bank reconciliations are finalized by 5th of the following month.
• Monitor all Balance Sheet reconciliations, ensuring completion and adequate record keeping by all key members reporting to the Management accountant.
• Ensure all intercompany accounts are balanced monthly and signed off.
• Ensure all debit /credit postings to the nominal ledgers are accurate.
• Generate cost reports each month analyzing the profitability of the business unit.
• Prepare the file for annual statutory audit.
• Generate monthly management accounts for submission to business unit head & MD by 15th of every month.
• Check the dispatch schedule for trucks with invoices generated.
• Being self-updated with the happenings of the business unit on all financial aspects.
• Ensure that all calculations and assumptions are linked to supporting workings and appropriate sources of information.
• Maintain and enforce credit control across debtors and creditor balances.

Typical Tasks (indicative but not exhaustive)

• Give information to Business unit heads as per request.
• Liaise with the Auditors and ensure all documents are presented as required.
• Check sales submitted on the VAT return with TMS report.
• Confirm that accounts clerks have posted previous day sales, expenses & banking.
• Report any discrepancies to Head of Finance
• Alert Business Unit heads /HR of any delayed banking
• Daily banking reconciliations
• Generate the staff advance report by 21st of each month to be handed over to HR for payroll processing

Typical Goals (Write SMART Goals, TOP 5)

• To submit required reports on specified timelines ( as per specific goal sheet )
• To ensure all Bank accounts are reconciled within 5 days after month end.
• Ensure the Audit is finalized within 3 months of the fiscal year end.
• Ensure compliance for all statutory requirements in our countries of operation.
• 100% accuracy on all debit / credit postings in the ledgers