Manager – Facilities Technical Services at Kenya Revenue Authority (KRA)

Job Purpose

• The job holder is Responsible for effective management facilities & Equipment.

Key Responsibilities/ Duties / Tasks

1. Managerial / Supervisory Responsibilities

• Management of renovation and maintenance work undertaken by maintenance contractor to ensure facilities are maintained to the required standards.
• Supervise other staff in Works.
• General management of utilities
• Oversee preparation of budget and annual procurement plan for the section.

      2. Operational Responsibilities / Tasks

• Oversee preparation of budget and annual procurement plan for the section.
• Review and approve payments and expenditure for section and ensure budgets are adhered to and all control processes and procedures in place have been complied with.
• Manage and develop staff capacity for the section setting and review of performance targets, managing disciplinary issues and ensuring that the Section’s operations are adequately staffed in terms of skills and numbers.
• Lead and drive the development of facility management strategies and work plans; and ensure that these meet corporate needs. 

Operational Responsibilities / Tasks

• Formulate and enforcing policies, procedures strategies and work plans for the Section.
• Formulation and development of acquisition and disposal plans for plant, machinery and equipment (scanners, generators, etc.)
• Monitor  and enforce compliance with relevant statutory legislation
• Carry out a review of services provided by third party service providers to ensure that contractual obligations are met.
• Coordinate installation, operations, maintenance and repair of plant and equipment.
• Develop, review and update facility management policies; and ensure sensitisation of new policies to staff is carried out as and when required.
• Effective management of utilities and service providers.
• Ensure equipment properly are managed and are regularly inspected to optimise performance.
• Review and approve Bills of Quantity and drawings and proposals
• Ensure that there is a regular review and evaluation of services provided by third parties and make recommendations to procurement on adherence to the SLAs.

Job Dimensions:

1. Financial Responsibility

• Approval of Budgets
• Approval of  expenditure
• Approval of Disposal of obsolete assets
• Review and approval SAP requests

2. Responsibility for Physical Assets

• Responsible for physical assets assigned by the Authority.
• Provides oversight over physical assets assigned to the section.

3. Decision Making / Job Influence

• Makes Strategic, Operational decisions.
• Plan the work of subordinates.
• Assign work to subordinates.
• Monitor subordinates work performance.
• Appraise/evaluate subordinates performance

4. Working Conditions

• Predominantly works within the office or houses

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic qualifications

• A degree in Land Economics, Quantity Survey, Engineering or related discipline.

Professional Qualifications / Membership to professional bodies

• Relevant professional registration.

Previous relevant work experience required.

• At least 5 years work experience with 2 years at entry-level management.

Functional Skills, Behavioral Competencies/Attributes:

Analytical skills

• Resilient and results oriented
• Knowledge of Property Law, Council By-Laws etc.
• Team player
• Self-driven
• Leadership skills
• Work under pressure