Manager, Financial Accounting at Kenya Bureau of Standards

Grade: KS 4
Ministry /Corporation: Kenya Bureau of Standards
Directorate/Division: Finance Department
Department: Finance
Division: Finance and Strategy
Section / Unit: Financial Accounting
Location / Workstation: Kenya Bureau of Standards Head office, Popo Road, Off Mombasa Road
Reporting Relationships
Reports to: Head of Department - Finance

Job Purpose
The job holder manages and oversees the daily operations of the business accounts. Monitors and analyses accounting data and produces financial reports and statements.
The job holder establishes and enforces proper accounting methods, policies and principles for the organization.

Key Responsibilities / Duties / Tasks

Managerial / Supervisory Responsibilities

• Participate in development of the Department’s Work plan and budget;
• Prepare monthly, quarterly and annual financial reports
• Mentor and coach staff
• Participate in the implementation of the performance management system in the division
• Controls and maintains documents and records of financial accounting division.
• Manages fixed asset function by ensuring their register is maintained accurately.
• Manages, maintains, Imprest ledger, general ledger, cash book, Tax books to ensure accurate reporting.
• Supervises Imprest, bank reconciliation, payables and Tax Staff to ensure smooth running of the division.

Operational Responsibilities / Tasks

• Co-ordinate processing of payment of imprest to staff to ensure all operations run as per the procedure guidelines.
• Maintain and monitor general ledger functionalities in Sage ACCPAC ERP i.e. chart of accounts, bank setup, tax classes and rates to ensure the system input variable are accurate.
• Verify data from subsidiary ledgers for posting to general ledger to ensure accuracy and validity of the entries.
• Completes payments and controls expenses by receiving, processing, verifying and reconciling invoices to meet organizational objectives.
• Validate and authorize creditors’ payment vouchers through EFT and RTGS.
• Verify the validity of supplier payments by checking whether proper authority and all the necessary supporting documents are attached for purposes of payment
• Prepare, maintain, analyze, verify and reconcile complex financial transactions, bank statements, records, and, and producing various cashbooks and bank reconciliation statements.
• Review financial records for production of financial statements and identify and explain variances.
• Coordinate statutory audits and following up actions with other departments.
• Respond to Financial inquiries by gathering, analyzing, summarizing, and interpreting data.
• Implement Quality Management System as per the ISO 9001:2008 requirements.

Job Dimensions:

Financial Responsibility:

• Development of budgets.
• Approval of expenditures
• Advise on best management investment decision.
• Advises on financial implications of management decision.

Responsibility for Physical Assets

• Responsible for physical assets assigned by the institutions.
• Provides oversight for physical assets in the department

Decision Making:

• Makes strategic, operational and financial decisions
• Assigns work to subordinates
• Monitor subordinates work performance
• Appraises/evaluates subordinates’ performance

Working Conditions:

Works predominantly within the office.

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic Qualifications

• Bachelor’s degree in Commerce, Finance or Accounting,
• Professional Qualifications / Membership to professional bodies
• CPA (K), CIMA or ACCA
• Supervisory course lasting not less than two (2) weeks from a recognized institution;
• Management Course lasting not less than four (4) weeks from a recognized institution;
• Relevant Management System Auditor/Assessor;

Previous relevant work experience required.

At least eight (8) years relevant work at least three (3) years’ experience in a supervisory capacity.

Need to know: Attributes:

• Analytical skills
• Organizational skills
• Computer proficient
• Research methods
• General Principles of accounting
• Management skills
• Interpersonal skills
• Time management
• Communication skills
• Team player
• Attention to detail
• Innovative
• Critical thinking
• Leadership skills
• Self-driven