Latest Recruitment at Kenya Bureau of Standards (KEBS)

No of Positions: 4

Grade: KS 9
Ministry /Corporation: Kenya Bureau of Standards
Directorate/ Division Human Resource and Communications
Department: Marketing and Communications
Section / Unit: Customer care
Location / Workstation: KEBS Head office Popo Road, Off Mombasa Road
Reporting Relationships
Reports to: Assistant customer care manager

Job Purpose

The holder of this job is responsible for collecting and tabulating customer care data to enable improvement in the service delivery at the Kenya Bureau of Standards.

Key Responsibilities / Duties / Tasks

Managerial / Supervisory Responsibilities

• Operational Responsibilities / Tasks
• Receiving all customers/visitors to Kenya Bureau of Standards, records all details of visitors/customers and direct them to respective officers;
• Receiving correspondence delivered, records and dispatch to the designated person/offices;
• Conducting monthly telephone surveys by calling customers/visitors and enquiring on their experience during the past visit to Kenya Bureau of Standards;
• Receiving and forwarding complaints to the customer care officer;
• Ensuring availability of informational brochures at all customer point/receptions in order to inform customers about Kenya Bureau of Standards and its services;
• Collecting feedback forms from suggestion boxes weekly;
• Implementing the Quality Management System;
• Displaying information on plasma screen /notice board to guide technical committee members to various meeting rooms; and
• Returning identity documents to customers and contacts those who have forgotten to minimize cases of loss of identification documents.

Job Dimensions:

Responsibility for Physical Assets

Responsible for physical assets assigned by the institutions.

Decision Making:

Makes decisions using work instructions

Working Conditions:

Works predominantly within the office

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic Qualifications

• KCSE C- (Minimum)
• Diploma in Customer Care, Public Relations, Front Office or related field from a recognized institution (Minimum).
• Professional Qualifications / Membership to professional bodies
• Proficiency in computer applications.
• Fulfilled the requirements of Chapter Six of the Constitution.

Need to know: Attributes:

• Knowledge in data collection and analysis
• Be proficient in computer applications;
• Interpersonal skills
• Time management
• Communication skills
• Team player
• Integrity
• Positive Attitude
• Proactive
• IT proficiency

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No of Positions: 4

Grade: KS 8
Ministry /Corporation: Kenya Bureau of Standards
Directorate/Division: Human Resource & Communication
Department: Administration
Location / Workstation: KEBS Head Office Popo Road, Off Mombasa Road
Reporting Relationships
Reports to: Directors and Heads of department.

Key Responsibilities / Duties / Tasks

Managerial / Supervisory Responsibilities

Supervise, coach and mentor staff

Operational Responsibilities / Tasks

• Organizes, plans and prioritizes work in the Director's office
• Maintains the Director's diary by booing appointments and meetings and ensures he attends to it.
• Processes information by compiling, categorizing and verifying information emanating from the Director's office and dispatched to the relevant recipients.
• Receives, sorts, and disseminates correspondence, reports, returns, circulars, publications and all kinds of information on behalf of the Director.
• Communicates with persons within the organization, customers, public, government and other external bodies who have business with KEBS.
• Making local and international travel arrangements for the Director.
• Offer logistical for board meetings by preparing board papers, sending notices, and timely processing of allowances.
• Provides frontline customer services by receiving visitors and directing them accordingly.
• Maintains office petty cash.
• Maintains the calendar plan for scheduling and fixing executive meetings.
• Management of e-office;
• Undertake any other duties of similar level and responsibility as may be directed from time to time.

Job Dimensions:

Financial Responsibility:
Approval of petty cash.

Responsibility for Physical Assets

Responsible for physical assets assigned by the institution.

Decision Making:

• Makes decisions using standard operating procedures
• Assigns work to subordinates
• Monitors subordinates work performance

Working Conditions:

Works predominantly within the office.

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic Qualifications

Degree in either Secretarial Studies / Office Management or any Business Management related field with a Diploma in Secretarial course from a recognized institution.

Professional Qualifications / Membership to professional bodies

• Proficiency in computer applications.
• Fulfilled the requirements of Chapter Six of the Constitution.

Previous relevant work experience required.

At least 7 years work experience.

Need to know: Attributes:

• Bookkeeping skills.
• Office administration skills.
• Organization processes.
• Knowledge of relevant legislation, policies and procedures.
• Computer proficient.
• Word processing at a highly proficient level.
• Integrity
• Confidentiality
• Interpersonal skills
• Time management
• Communication skills
• Team player
• Interpersonal skills
• Assertive
• Positive attitude
• Decision making
• Respectful
• Cultural awareness and sensitivity.
• Flexibility.

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Grade: KS 6
Ministry /Corporation: Kenya Bureau of Standards
Directorate/ Division: Directorate
Department: Managing Director’s Office
Section / Unit: Managing Director’s Office
Location / Workstation: KEBS Head Office Popo Road off Mombasa Road
Reporting Relationships
Reports to: Managing Director

Job Purpose

The job holder is responsible for providing secretarial and administrative support in order to ensure that services are provided in an effective and efficient manner and is also responsible for providing senior level secretarial and clerical services for the Managing Director

Key Responsibilities / Duties / Tasks

• Managerial / Supervisory Responsibilities
  • Organizes, planning and prioritizes work in MD’s (Managing Director) office
  • Maintains the Managing Directors diary and ensures he attends to it
  • Supervises staff working in the MD’s office to ensure smooth flow of activities
  • Sets targets for the office and cascades to the direct reports using the balanced scorecard
  • Evaluates staff performance on a monthly quarterly and annually using the BSC
• Operational Responsibilities / Tasks
  • Processes information by compiling, categorizing and verifying information
  • Receives, sorts and disseminates correspondences, reports, returns, circulars, publications and all kinds of information on behalf of the MD.
  • Communicates with persons within the organization, customers, and members of the public, government and other external bodies who have business with KEBS.
  • Makes local and international travel arrangements for the MD.
  • Facilitates Board meetings by sending out notices and making travel arrangements.
  • Manages e-office
  • Maintaining the calendar plan for scheduling and fixing executive meetings
  • Maintains office petty cash.
  • Provides frontline customer services by receiving visitors and directing them accordingly.
  • Ensuring security of office records, documents and equipment;
  • Effective management of office protocol;
  • Guiding and supervising office administrative staff.
  • Communicate relevant information discussed in senior management to staff in the department and vice versa.
  • Undertake any other duties of similar level and responsibility as may be directed from time to time.

Job Dimensions:

Financial Responsibility:

Maintains office petty cash.

Responsibility for Physical Assets

Provide oversight for all physical assets provided by the institution

Decision Making:

• Plan the work of subordinates.
• Assign work to subordinates.
• Monitor subordinates work performance.
• Makes decisions using the operational standards.

Working Conditions:

Works predominantly within the office.

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic Qualifications

• High school KCSE (C-); KCE Division II (Minimum)
• Bachelor’s Degree in Secretarial Studies/Office Management or
• Bachelor’s Degree in Business Management or other relevant and equivalent qualifications with Diploma in
• Secretarial Studies from a recognized institution.

Professional Qualifications / Membership to professional bodies

• Proficiency in computer applications.
• Fulfilled the requirements of Chapter Six of the Constitution.

Previous relevant work experience required.

Seven (7) years’ experience at least 3 years of which should have been in an executive office;

Need to know: Attributes:

• Analytical skills.
• Computer packages proficiency.
• Office management principles.
• Administrative skills.
• Report writing and minute writing skills
• Logistics management.
• Record Management Skills
• Editorials skills
• Supervisory Course lasting not less than 2 weeks;
• Quality Management System Auditing skills;
• Communication skills
• Negotiation skills
• Public relations skills
• Time management.
• Stress management
• Confidentiality
• Integrity
• Sound work ethics

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Grade: KS 4
Ministry /Corporation: Kenya Bureau of Standards
Directorate: Managing Director
Department: Internal Audit
Division: Internal Audit Services
Section / Unit: Internal Audit Services
Location / Work station: KEBS Head Office, Popo Road, Off Mombasa Road
Reporting Relationships
Reports to: Head of Department – Audit

Job Purpose
The job holder provides an independent and objective assurance on the effectiveness of the risk management system and of the internal controls put in place by management.

Key Responsibilities / Duties / Tasks

Managerial / Supervisory Responsibilities

• Review audit reports from staff and compiles a final report for relevant heads of department to take management action on recommendations made to ensure the objectives of the plan are achieved.
• Plan and assign work to be performed in the risk management process to ensure all aspects of the system are evaluated.
• Participate in the development of the departmental budget.
• Prepare monthly, quarterly and annual sectional reports
• Mentor and coach staff
• Appraise staff as part of the performance management process and propose intervention programs as required.
• Participate in departmental meetings
• Participate in committee meetings as appropriate

Operational Responsibilities / Tasks

• Analyze the final accounts and financial statements by examining documents supporting the accounts to ensure system reliability, data integrity and authenticity of reports.
• Review reports on the software systems in the organization to assess the effectiveness of the controls, ensure data integrity and system reliability.
• Assess effectiveness of corrective actions implemented by departments from audit recommendations by reviewing follow-up audit reports
• Develop the training needs assessment plan in accordance with the established skills gap of the staff.
• Participate in maintenance of the Quality Management System.

Job Dimensions:

Financial Responsibility:

• Development of sectional Budget.
• Approval of sectional expenditure.
• Approval of petty cash.

Responsibility for Physical Assets

• Responsible for physical assets in the section, assigned by the institutions.
• Provides oversight for physical assets assigned to the section.

Decision Making:

1. Makes strategic, operational and financial decisions.
2. Plan the work of subordinates.
3. Assign work to subordinates.
4. Monitor subordinates work performance.
5. Appraise/evaluate subordinates’ performance.

Working Conditions:

Works within the office and travels to the regions.

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic Qualifications

• Bachelor’s degree, Finance, Accounting or Business,
• Professional Qualifications / Membership to professional bodies
• Member of Institute of Certified Public Accountants
• Supervisory course lasting not less than two (2) weeks from a recognized institution;
• Management Course lasting not less than four (4) weeks from a recognized institution;
• Relevant Management System Auditor/Assessor;

Previous relevant work experience required.

At least eight (8) years relevant work at least three (3) years’ experience in a supervisory capacity.

Need to know: Attributes:

• Knowledge of Sage ACCPAC and IFMIS Analytical skills
• Certified as a Quality Management Systems Auditor
• Knowledge of data analysis software
• Organizational skills
• Knowledge of PPOA and relevant policies, regulations and statutory obligations.
• Computer proficient
• Organizational skills
• Management and governance skills

Project management

• Integrity
• Confidentiality
• Interpersonal skills
• Analytical skills
• Time management
• Communication skills
• Leadership skills
• Team player
• Interpersonal skills
• Assertive
• Innovative

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Grade: KS 4
Ministry /Corporation: Kenya Bureau of Standards
Directorate/Division: Finance and Strategy
Department: Planning and Strategy
Section / Unit: Business development and Project Management
Location / Workstation: KEBS Head Office - Popo Road, Off Mombasa Road
Reporting Relationships
Reports to: Head of Planning and Strategy

Job Purpose

The job holder is responsible for design, testing, planning, implementation, communication with stakeholders, monitoring and evaluation of projects to realize desired project deliverables in line with KEBS strategic objectives.

Key Responsibilities / Duties / Tasks

Managerial / Supervisory Responsibilities

• Participate in development of the Sectional Work plan and budget;
• Assembles project staff for their technical or functional development and performance, in implementation of projects.
• Manages project budget and resource allocation.
• Presents stakeholder and other project requirements to senior management for approval.
• Resolves or assists in resolution of conflicts within and between projects, stakeholders and provides corrective action.
• Develops performance targets and related budgets for Planning and Projects Section based on the balanced scorecard methodology
• Implements a performance management system in the Planning and Projects Section
• Prepares monthly, quarterly and annual sectional reports on status of projects and MOUs to management and external partners
• Mentor and coach staff
• Participate in departmental meetings
• Participate in committee meetings as appropriate
• Acts on behalf of HOD planning and strategy as assigned.

Operational Responsibilities / Tasks

• Defines project missions, goals, tasks, and resource requirements in liaison with the respective heads of departments and other stakeholders
• Participates in liaison with HOD - Planning and strategy, in outside project related activities that support current projects and create opportunities for future funding of projects.
• Coordinates training of members of project teams in order to improve project oversight.
• Develops monitoring and evaluation tools to enable effective project management
• Monitors and evaluates projects using appropriate monitoring and evaluation tools in order to determine progress of projects and recommend necessary corrective actions
• Negotiates MOUS and agreements in liaison with heads of departments and external stakeholders
• Presents the draft MOUs to management for approval
• Monitors and evaluates implementation of MOUs in order to determine progress of implementation and recommend the necessary actions.
• Represents KEBS in Government trade meetings and missions as assigned,
• Participates as a member in functions assigned to committee

Job Dimensions:

Financial Responsibility:

• Participates in development of sectional budgets
• Makes recommendations for approval of expenses for technical work.
• Responsibility for Physical Assets
• Responsible for physical assets assigned by the Institution

Decision Making:

• Makes operational decisions
• Plans the work of subordinates
• Assigns work to subordinates
• Monitors subordinates work performance

Working Conditions:

Works predominantly within the office.

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic Qualifications

• Bachelor’s degree in Project Management, Social Sciences/Sciences/Management and Information
• Technology with a post graduate Diploma in Project manager,
• Professional Qualifications / Membership to professional bodies
• Registered with relevant professional body
• Supervisory course lasting not less than two (2) weeks from a recognized institution;
• Management Course lasting not less than four (4) weeks from a recognized institution;
• Relevant Management System Auditor/Assessor;

Previous relevant work experience required.

At least eight (8) years relevant work at least three (3) years’ experience in a supervisory capacity.

Need to know: Attributes:

• Thorough understanding of project management phases, techniques and tools:
• Knowledge of Government and Donor procedures
• Knowledge of project management IT tools
• Knowledge of basic Human resource management and financial management

Attributes

• Integrity
• Assertiveness
• Team Player
• Positive Attitude
• Creativity
• Innovation
• Proactive

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Grade: KS 4
Ministry /Corporation: Kenya Bureau of Standards
Directorate/Division: Finance Department
Department: Finance
Division: Finance and Strategy
Section / Unit: Financial Accounting
Location / Workstation: Kenya Bureau of Standards Head office, Popo Road, Off Mombasa Road
Reporting Relationships
Reports to: Head of Department - Finance

Job Purpose
The job holder manages and oversees the daily operations of the business accounts. Monitors and analyses accounting data and produces financial reports and statements.
The job holder establishes and enforces proper accounting methods, policies and principles for the organization.

Key Responsibilities / Duties / Tasks

Managerial / Supervisory Responsibilities

• Participate in development of the Department’s Work plan and budget;
• Prepare monthly, quarterly and annual financial reports
• Mentor and coach staff
• Participate in the implementation of the performance management system in the division
• Controls and maintains documents and records of financial accounting division.
• Manages fixed asset function by ensuring their register is maintained accurately.
• Manages, maintains, Imprest ledger, general ledger, cash book, Tax books to ensure accurate reporting.
• Supervises Imprest, bank reconciliation, payables and Tax Staff to ensure smooth running of the division.

Operational Responsibilities / Tasks

• Co-ordinate processing of payment of imprest to staff to ensure all operations run as per the procedure guidelines.
• Maintain and monitor general ledger functionalities in Sage ACCPAC ERP i.e. chart of accounts, bank setup, tax classes and rates to ensure the system input variable are accurate.
• Verify data from subsidiary ledgers for posting to general ledger to ensure accuracy and validity of the entries.
• Completes payments and controls expenses by receiving, processing, verifying and reconciling invoices to meet organizational objectives.
• Validate and authorize creditors’ payment vouchers through EFT and RTGS.
• Verify the validity of supplier payments by checking whether proper authority and all the necessary supporting documents are attached for purposes of payment
• Prepare, maintain, analyze, verify and reconcile complex financial transactions, bank statements, records, and, and producing various cashbooks and bank reconciliation statements.
• Review financial records for production of financial statements and identify and explain variances.
• Coordinate statutory audits and following up actions with other departments.
• Respond to Financial inquiries by gathering, analyzing, summarizing, and interpreting data.
• Implement Quality Management System as per the ISO 9001:2008 requirements.

Job Dimensions:

Financial Responsibility:

• Development of budgets.
• Approval of expenditures
• Advise on best management investment decision.
• Advises on financial implications of management decision.

Responsibility for Physical Assets

• Responsible for physical assets assigned by the institutions.
• Provides oversight for physical assets in the department

Decision Making:

• Makes strategic, operational and financial decisions
• Assigns work to subordinates
• Monitor subordinates work performance
• Appraises/evaluates subordinates’ performance

Working Conditions:

Works predominantly within the office.

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic Qualifications

• Bachelor’s degree in Commerce, Finance or Accounting,
• Professional Qualifications / Membership to professional bodies
• CPA (K), CIMA or ACCA
• Supervisory course lasting not less than two (2) weeks from a recognized institution;
• Management Course lasting not less than four (4) weeks from a recognized institution;
• Relevant Management System Auditor/Assessor;

Previous relevant work experience required.

At least eight (8) years relevant work at least three (3) years’ experience in a supervisory capacity.

Need to know: Attributes:

• Analytical skills
• Organizational skills
• Computer proficient
• Research methods
• General Principles of accounting
• Management skills
• Interpersonal skills
• Time management
• Communication skills
• Team player
• Attention to detail
• Innovative
• Critical thinking
• Leadership skills
• Self-driven

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Grade: KS 4
Ministry /Corporation: Kenya Bureau of Standards
Directorate: Quality Assurance and Inspection
Department: Human Resources
Location / Workstation: KEBS Coast Region
Reporting Relationships
Reports to: Regional Manager- Coast

Job Purpose

The job holder manages, coordinates and provides general administrative and Human resource services , asset management, and supervision of support services for the KEBS Regional office to achieve KEBS Strategic objectives as guided by the establishment, budgets and Human Resources Policy and procedures.

Key Responsibilities / Duties / Tasks

Managerial / Supervisory Responsibilities

• Develop strategies and solutions for implementing the Human Resource Strategies and Objectives in the region.
• Provide technical advice to the Regional Manager, the Coast region’s management team and staff on Human Resources policy issues and regulatory framework.
• Coordinates staff training and development process in the region to enhance the staff competencies and maintain records.
• Coordinates Succession Planning in the coast region ensure business continuity for critical positions in the organization.
• Coordinates staff exit process to ensure separation and clearance in the region.
• Develop, review and monitor the Human Resources Budget.
• Controls the movement of assets in and out of one office to another by maintaining a movement asset register to enable traceability to them
• Monitor performance through score card, by doing monthly evaluations and prepares monthly report in order to identify any need for corrective action. In addition, supervises and monitors the driver’s performance.
• Evaluates the contracted services quarterly and yearly by filling the evaluation forms for service satisfaction and improvement.
• Prepares the departmental budget and performance reports
• Participates in preparation of the human resource & administration procurement work plans

Operational Responsibilities / Tasks

• Maintain Employee relations within the region for harmonious work relations.
• Prepares leave schedules and computations through the yearly projections
• Identifies the training needs of the staff in the region and prepares the training projections.
• Conducts staff appraisal though Balanced score card
• Computes off days, maternity/paternity leave by issuance of memos upon request
• Fills and signs the work ticket for transportation of staff and organization resources.
• Inspects work for conformance to prescribed standards of cleanliness by filling the checklists
• Establishes and install key controls on departmental communication equipment and property access
• Undertake any other duties of similar level and responsibility as may be directed from time to time.

Job Dimensions:

Financial Responsibility:

• Development of budgets
• Approval of expenditures
• Approval of petty cash

Responsibility for Physical Assets

• Responsible for physical assets assigned by the institution.
• Provides oversight for the physical assets in the department.

Decision Making:

• Makes strategic, operational and financial decisions
• Plans the work of subordinates
• Assigns work to subordinates
• Monitor subordinates work performance
• Appraises/evaluates subordinates’ performance

Working Conditions:

Works predominantly within the office.

Job Competencies (Knowledge, Experience and Attributes / Skills).
Academic Qualifications

• Bachelor’s degree in Human Resource Management/Social Science with Post Graduate Diploma in Human Resource or Higher Diploma in HR, Professional Qualifications / Membership to professional bodies
• Practicing Certificate in Human Resources
• Member of Institute of Human Resource Management (IHRM)
• Supervisory course lasting not less than two (2) weeks from a recognized institution;
• Management Course lasting not less than four (4) weeks from a recognized institution;
• Relevant Management System Auditor/Assessor;

Previous relevant work experience required.

At least eight (8) years relevant work at least three (3) years’ experience in a supervisory capacity.

Need to know: Attributes:

• Analytical skills
• Work force analysis
• Corporate governance
• Quality Management Systems
• Professional interview techniques
• Human Resources Management Information system
• Organizational skills
• Computer proficient
• Knowledge of labour laws & Industrial relations
• Strategic management
• Talent management models
• Change Management
• Coaching and mentorship.
• Performance management.
• Interpersonal skills
• Time management
• Communication skills
• Team player
• Leadership skills
• Negotiation skills
• Work under pressure
• Counselling Skills,
• Conflict resolutions
• Emotional intelligence
• Confidentiality

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Grade: KS3
Ministry /Corporation: Kenya Bureau of Standards
Directorate: Directorate
Department: Legal
Division: Legal
Section / Unit: Legal
Location / Workstation: KEBS Head Quarters-Popo Road, Off Mombasa Road
Reporting Relationships
Reports to: Corporation Secretary

Job Purpose

Providing legal advice to the organization while ensuring effective custody of legal documents as well as to advice and support management on issues pertaining to legal and regulatory framework.

Key Responsibilities / Duties / Tasks

Managerial / Supervisory Responsibilities

• Provide leadership and ensures efficient and effective management of staff and resources in the Legal department,
• Develop work plans and budgets for the Department for approval,
• Oversee the execution of the approved departmental work plans and budgets,
• Oversee performance management in the department,
• Prepare and submit all monthly, quarterly and annual reports for the department,
• Prepare a draft board management papers for approval,
• Identify training needs for the departmental staff,
• Participate in the recruitment of staff within the department,
• Participate in the development and review of the Institution’s strategic plan,
• Identify procurement needs of the department,
• Mentor and coach departmental staff,
• Participate in various committees in the Institution,

Operational Responsibilities / Tasks

Board and Committee Management

• Take record of the Board proceedings and keeps in safe custody Minutes of the Board, the Corporation’s seal and other Board documentation, maintains the register of seals, and keeps custody of all legal documents;
• Maintain a record of pending legal issues and make periodic progress reports to the Board;
• Liaise with the HR department to develop induction and subsequent training programs on corporate governance for the Board of Directors and providing the legal advice thereof; and
• Provide leadership and ensure efficient and effective management of staff and resources in the Legal department.

Policy, Legal and strategy development

• Formulate and develop legal strategy, plans and budget for the legal department to ensure legal policy guidelines implementation and adherence;
• Ensure legal protection of the organization through prudent and proactive policies; and
• Establish legal guidelines for Legal instruments and review all commercial contracts that the Organization enters to ensure its interests are safeguarded.

Advisory Role

• Provide professional guidance to the Board, Management and staff on compliance with good corporate governancepractice;
• Advice the Managing Director in all legal matters pertaining to the Organization;
• Provide Legal advice on the potential liability on the Organization in order to take necessary steps to control Organization's exposure;
• Ensure the Organization's interest are fully protected, and redress of grievances obtained;
  • Plan, coordinate and oversee advice and guidance given by the legal office of the Organization to the Board, Management and staff of the Organization, with a view to ensuring compliance with the laws, regulations and procedures relevant to the mandate and operations of the Organization;
  • Advice on industrial relations, tax and finance on statutory obligations under the relevant legal Acts and associated legislation and regulation as well as develop and maintain relationships with relevant external contacts (e.g.) external lawyers, registrars, regulators, external bodies;
• Draft Gazette notices for forwarding to the ministry, regional and international conventions and partnership agreements;
• Liaise with the parent Ministry and Government legal agencies to ensure that the Organization’s legal mandate is legally abreast and Coordinate the submission of timely replies by the Organization to Parliamentary questions that touch on the mandate and operations of the Organization;
• Provide training on legal issues to the Legal Department officers to make sure that they are fully qualified to represent the Organization and to act accordingly; and
• Participate in maintenance of quality management systems based on ISO 9001:2008 standard by taking part in internal quality audits and management review meetings.

Job Dimensions:

Financial Responsibility:

• Development of budgets
• Approval of expenditures
• Approval of petty cash

Responsibility for Physical Assets

• Responsible for physical assets assigned by the institutions.
• Provides oversight over physical assets in the department.

Decision Making:

• Makes strategic, operational and financial decisions.
• Plans the work of subordinates
• Assigns work to subordinates
• Monitor subordinates work performance
• Appraises/evaluates subordinates’ performance

Working Conditions

Works predominantly within the office.

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic Qualifications

• Bachelor’s degree in Law,
• Master’s Degree is an added advantage

Professional Qualifications / Membership to professional bodies

• CPS(K),
• Practicing Certificate from Law society of Kenya,
• Member of the Law Society of Kenya.

Previous relevant work experience required.

At least ten(10) years’ work experience with five (5) in a Managerial capacity.

Need to know: Attributes:

• Analytical skills to assess the applicability of legal principles and relevance of evidence and the exercise sound judgment
• Organizational skills
• Knowledge of administrative and legal processes as well as the Laws of Kenya
• Computer proficient
• Ability to prepare a variety of materials and high-quality detailed reports
• Ability to represent the organization in outreach activities
• Knowledge of the parliamentary and legislative processes in Kenya and the role of Ombudsman
• Interpersonal skills
• Time management
• Communication skills
• Leadership skills
• Team player

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Grade: KS 2
Directorate: Quality Assurance & Inspection
Location / Workstation: KEBS Head Office-Popo Road, Off Mombasa Road
Reporting Relationships
Reports to: Managing Director
Direct reports:
a) Head of Department - Quality Assurance,
b) Head of Department – Quality Inspection,
c) Regional Managers.

Job Purpose
1. Provide leadership, plans, coordinates, organizes resources and manages Quality Assurance & Inspection activities so as to ensure effective operations and compliance with the Standards Act, Cap 496.
2. Ensure quality of goods (locally manufactured and imported) and services offered to Kenyans comply with standard specifications and to promote fair trade.
3. Oversee the realization of Kenya’s vision 2030 in Quality Assurance & Inspection Directorate through selected projects.

Key Responsibilities / Duties / Tasks

Managerial/ Supervisory Responsibilities

• Works with the Managing Director to chart the overall Vision and Strategic Direction of KEBS, based on the mandate given by the Standards Act Cap. 496 Laws of Kenya and vision 2030.
• Advise the Managing Director and National Standards Council (KEBS Board) on emergent strategies to counter risks related to changes in both internal and external business environments.
• Strategize on generation of new income streams for the Kenya Bureau of standards by facilitating client growth in the manufacturing sector by developing mechanisms.
• Ensure appropriate and effective communication within the division and with its external clients for effective delivery of service.
• Develop the directorate’s financial budget annually and ensures its approval to facilitate the implementation of work in the Directorate.
• Implement, Coordinate and Monitor the annual operating budget for the Division by allocating the Directorate resources accordingly for proper utilization.
• Preparation and Implementation of the Directorate Procurement plan for compliance to the budget.
• Manage the available resources of human, finance and infrastructure within the limits and laid down procedures and guidelines to ensure that they are implemented within the objectives of the Division and that quality dimensions are observed during implementation.
• Oversee development and promotion of collaborations with industry stakeholders and international bodies that are involved in the advancement of quality practices in order to develop partnerships.
• Ensure development of performance indicators and monitoring tools and ensures that they are implemented to improve productivity in the division.
• Implement Government circulars and directives in line with KEBS Policies for statutory and regulatory compliance.
• Facilitate the monitoring of Industrial visits and inspection of manufacturing processes to promote standardization in industry.
• Facilitate co-ordination of product testing to check for conformity to product requirements.
• Co-ordinate market and industrial needs assessment and advises managing Director and the Board appropriately.
• Facilitate participation by the division in technical committee meetings through approval of both financial and human resources for the development of local and international standards.
• Maintenance of quality management systems by facilitating internal quality audits, taking action on investigated root causes of nonconformities and ensuring appropriate corrective actions are addressed.
• Ensure all work done is invoiced and debts collection is done in conjunction with finance department to ensure prudent financial management within the division.
• Oversee development of Staff training needs to increase staff competency and skill levels to meet the division's objectives
• Undertake staff appraisals on performance based on balanced score card system, reviews and evaluates the performance of all staff with a view to making informed decision on their promotion/rewarding.
• Ensure the maintenance of accurate and up-to-date information concerning the Division and facilitates dissemination of the same to all staff in the Division.
• Oversee development of programs to promote teamwork and to motivate staff to ensure good working relations and service delivery within the division.
• Coordinate Succession Planning to ensure business continuity in the Division.
• Call and chair divisional meetings to discuss the division's performance and to disseminate information from meetings of the organization’s senior management committee.

Operational Responsibilities / Tasks

• Direct and control provision of advisory services on quality matters to customers and other stakeholders.
• Establish and facilitate the process of the setting of targets within the Division and ensures that staff work towards their achievement.
• Determine the pricing and costing criteria for the Divisional services to ensure they are competitive in the market.
• Facilitate product certification, import inspection and surveillance of certified products to ensure product compliance to relevant standards on usage of standardization marks.
• Develop mentorship programs in order to mentor staff, identify their talents for purposes of developing them and retaining them in the division and the organization at large.
• Ensure safety and security of staff and resources to promote conducive working conditions within the division.
• Undertake any other duties of similar level and responsibility as may be directed from time to time.

Job Dimensions:

Financial Responsibility:

• Development of budgets
• Approval of expenditures
• Approval of per diems
• Determine the pricing and costing criteria for the Divisional services

Responsibility for Physical Assets

• Responsible for physical assets assigned by the institutions.
• Provide oversight for physical assets assigned to the Directorate.

Decision Making:

• Makes strategic, operational and financial decisions.
• Plans the work of subordinates
• Assigns work to subordinates
• Monitor subordinates work performance
• Appraises/evaluates subordinates’ performance

Working Conditions:

Works predominantly within the office.

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic Qualifications

• Bachelor’s degree in a Technical, Science field,
• Masters in the relevant field

Professional Qualifications / Membership to professional bodies

• Registration with professional body
• Gazetted Inspector.
• Lead Auditor in quality management systems.

Previous relevant work experience required.

At least 11 years work experience and 4 years in managerial position.

Need to know: Attributes:

• Advanced Corporate governance
• Strategic Leadership skills
• Project management skills
• Interpersonal skills
• Time management
• Communication skills
• HR for non HR skills
• Finance for non-finance skills
• Analytical skills
• ICT proficient
• Effective people management skills
• Leadership skills
• Team player
• Attention to detail
• Innovative
• Ability to influence, persuade and negotiate effectively

go to method of application »

 Providing legal advice to the organization while ensuring effective custody of legal documents as well as to advice and support management on issues pertaining to legal and regulatory framework.

Key Responsibilities / Duties / Tasks

• Managerial / Supervisory Responsibilities
  • Provide leadership and ensures efficient and effective management of staff and resources in the Legal department,
  • Develop work plans and budgets for the Department for approval,
  • Oversee the execution of the approved departmental work plans and budgets,
  • Oversee performance management in the department,
  • Prepare and submit all monthly, quarterly and annual reports for the department,
  • Prepare a draft board management papers for approval,
  • Identify training needs for the departmental staff,
  • Participate in the recruitment of staff within the department,
  • Participate in the development and review of the Institution’s strategic plan,
  • Identify procurement needs of the department,
  • Mentor and coach departmental staff,
  • Participate in various committees in the Institution,
• Operational Responsibilities / Tasks
  • Take record of the Board proceedings and keeps in safe custody Minutes of the Board, the
  • Corporation’s seal and other Board documentation, maintains the register of seals, and keeps custody of all legal documents
  • Maintain a record of pending legal issues and make periodic progress reports to the Board
  • Liaise with the HR department to develop induction and subsequent training programs on
  • corporate governance for the Board of Directors and providing the legal advice thereof.
  • Provide leadership and ensure efficient and effective management of staff and resources in the Legal department.
• Policy, Legal and strategy development
  • Formulate and develop legal strategy, plans and budget for the legal department to ensure legal policy guidelines implementation and adherence.
  • Ensure legal protection of the organization through prudent and proactive policies.
  • Establish legal guidelines for Legal instruments and review all commercial contracts that the d
  • Organization enters to ensure its interests are safeguarded.
• Advisory Role
  • Provide professional guidance to the Board, Management and staff on compliance with good corporate governance practice.
  • Advice the Managing Director in all legal matters pertaining to the Organization.
  • Provide Legal advice on the potential liability on the Organization in order to take necessary steps to control Organization's exposure.
  • Ensure the Organization's interest are fully protected, and redress of grievances obtained.
  • Plan, coordinate and oversee advice and guidance given by the legal office of the Organization to the Board, Management and staff of the Organization, with a view to ensuring compliance with the laws, regulations and procedures relevant to the mandate and operations of the Organization
  • Advice on industrial relations, tax and finance on statutory obligations under the relevant legal
  • Acts and associated legislation and regulation as well as develop and maintain relationships with relevant external contacts (e.g.) external lawyers, registrars, regulators, external bodies.
  • Draft Gazette notices for forwarding to the ministry, regional and international conventions and partnership agreements.
  • Liaise with the parent Ministry and Government legal agencies to ensure that the Organization’s
  • legal mandate is legally abreast and Coordinate the submission of timely replies by the Organization to Parliamentary questions that touch on the mandate and operations of the Organization.
  • Prepare, implement, control and review departmental budgets
  • Maintain a motivated and effective work force by ensuring the recruitment of highly qualified staff, mentoring, coaching and supporting career development of staff and by implementing effective approaches for performance management.
  • Provide training on legal issues to the Legal Department officers to make sure that they are fully qualified to represent the Organization and to act accordingly.
  • Participate in maintenance of quality management systems.

Job Dimensions

• Financial Responsibility
  • Development of budgets
  • Approval of expenditures
  • Approval of petty cash
  • Responsibility for Physical Assets
  • Responsible for physical assets assigned by the institutions.
  • Provides oversight over physical assets in the department.
• Decision Making
  • Makes strategic, operational and financial decisions.
  • Plans the work of subordinates.
  • Assigns work to subordinates.
  • Monitor subordinates work performance.
  • Appraises/evaluates subordinates’ performance

Working Conditions

• Works predominantly within the office.

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic Qualifications

• Bachelor of Laws degree from a recognized institution,
• Have a postgraduate Diploma in Legal Studies from Kenya School of Law,
• Have a Master’s Degree in any of the following disciplines; Law, Business
• Administration, Public Administration, or equivalent qualifications from a recognized institution;

Professional Qualifications / Membership to professional bodies

• Be a certified Public Secretary (K)
• Leadership Course lasting not less than four (4) weeks from a recognized institution;
• Full Member of Kenya Institute of Management;
• Practicing Certificate from Law society of Kenya;
• Member of the Law Society of Kenya;
• Be admitted as an advocate of the High Court Kenya;
• Be a certified Public Secretary (K);
• Quality Management best practices (Lead Auditor);
• Demonstrated competence in work performance;
• Practicing certificate from law society of Kenya;
• Fulfilling the requirements of Chapter Six of the Constitution
• Previous relevant work experience required.
• Ten(10) years’ work experience out of which five (5) must in a Managerial level.

Need to know

• Analytical skills to assess the applicability of legal principles and relevance of evidence and the exercise sound judgment
• Organisational skills
• Knowledge of administrative and legal processes as well as the Laws of Kenya
• Computer proficient
• Ability to prepare a variety of materials and high quality detailed reports
• Ability to represent the organization in outreach activities
• Knowledge of the parliamentary and legislative processes in Kenya and the role of Ombudsman

Attributes

• Interpersonal skills
• Time management
• Communication skills
• Leadership skills
• Team player