Manager Supply Chain Management at Tourism Fund (TF)

Job Description

Duties and Responsibilities

• To provide overall supervision of the supply chain management department
• To coordinate, formulation and implementation of supply chain management policies and strategies;
• To oversee the preparation of the annual procurement plan, budget proposal and coordinate its implementation as per the law;
• To provide professional opinions for all tenders;
• Provide overall supervision of the supply chain management department;
• To oversee the preparation of the annual procurement plan, budget proposal and coordinate its implementation as per the law;
• To provide professional opinion for all tenders to the Chief Executive Officer and ensure line managers are provided with logistical advice to ensure effective and efficient procurement;
• To plan and manage all activities involved in sourcing suppliers, procurement, quality assurance, financial, logistics and delivery activities;
• To ensure preparation of monthly, quarterly, semi-annual and annual reports on procurement activities and as provided by law are sent to PPOA;
• To ensure that the Best Practices are employed in the supply chain management;
• To provide advice to the CEO on the constitution of the disposal committee and overseeing the disposal of obsolete assets/items;
• To supervise preparation and out tender bidding documents/requests for regular and specialized supplies (including consultancy and outsourced services);
• To schedule procurement in line with the budget;
• To provide an oversight to the requisitions process to ensure competitive quotations for the purchases of goods: this includes facilitation of opening of tender or quotation documents;
• To ensure that services and goods are delivered on time and are within stated specifications and standards;
• To monitor usage of purchases and supplies to ensure that irregularity, duplication and wastage is minimized;
• To advise the CEO on the constitution of tender evaluation committees;
• To ensure that periodic stock taking, control, audit and interpreting the reports;
• To ensure preparation and management of inventory control register;
• To provide secretariat services to the opening and evaluation of committee of quotations or tender
• To manage the performance of the procurement team and undertake appraisal of staff.
• To monitor performance of supplies, goods, works and services;
• Prequalify and maintain accurate records of the Fund’s suppliers and service providers.

Person Specification

• At least eight (8) years working experience, four (4) of which must have been at a managerial level or senior level in Supply Chain Management;
• Master’s degree in relevant field from recognized Institution
• Bachelor’s degree in any of the following disciplines: – Procurement and Supply Chain Management; Purchasing and Supplies Management. Supply Chain Management; Procurement and Contract Management; Logistics and Supply Chain Management; Procurement and Logistics Management or equivalent qualification from a recognized institution;
• Certified member of the Chartered Institute of Purchasing and Supplies;
• Certificate in computer applications from a recognized institution;
• Strategic leadership Course from a recognized institution.
• Membership of a relevant professional body in good standing
• Valid Practicing license from KISM
• Demonstrated results in work performance
• Must be a citizen of Kenya

Key Competencies  and Skills for both positions.

• Demonstrate strategic and innovative thinking
• Strong managerial and leadership skills
• Strong negotiation skills with ability to manage change
• Demonstrate professional competence and administrative capability in work performance
• Excellent communication and interpersonal skills
• High level of judgement and integrity
• Ability to mentor and coach
• Meet requirements of Chapter Six of the Constitution