Monitoring And Evaluation Officer at Institute of Public Finance Kenya (IPFK)

Background

The M&E Officer will be responsible for the monitoring and ensuring high quality and timely inputs, and for ensuring that projects maintain their strategic vision and that activities result in the achievement of intended outputs in a cost effective and timely manner. Further, the M&E officer will be responsible for designing and implementing the M&E activities of Projects; assisting the respective Project/Program leads in preparing Quarterly/Annual reports on project progress and will monitor the project/program activities on a regular basis, developing and maintaining the MIS of the Project/program and will be responsible for the collection & analysis of different data in relation to the project activities.

The Monitoring and Evaluation Officer works in close collaboration with the project/program team, Government officials, private sector, non-government and civil society organizations.

Duties and Responsibilities

The Monitoring and Evaluation Officer will have the following duties and responsibilities:

• Develop and strengthen monitoring, inspection, and evaluation procedures.
• Monitor all project/program activities and progress towards achieving the intended outputs.
• Recommend further improvement of the logical framework;
• Develop monitoring and impact indicator for the project/program success;
• Monitor and evaluate overall progress on achievement of results;
• Monitor the sustainability of the project's/program results;
• Provide feedback to the Project/program Manager on project strategies and activities;
• Suggest strategies to the Project/program Management for improving the efficiency and effectiveness of the project by identifying bottlenecks in completing project activities and developing plans to minimize or eliminate such bottlenecks;
• Report monthly, quarterly, half-yearly and annual progress on all project activities to the Project/program Manager;
• Conduct capacity assessment on existing monitoring and evaluation system
• Develop indicators and a monitoring strategy for the project;
• Provide inputs, information and statistics for quarterly, annual and other reports to Project /program Management Team
• Participate in annual project/program reviews and planning workshops and assist the program/Project Manager in preparing relevant reports;
• Assist the program/project personnel with M&E tools and in supporting them in their use.
• Perform other duties as required;

Competencies

Corporate Competencies:

·      Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.

Functional Competencies:

• Organizes and accurately completes multiple tasks by establishing priorities while taking into consideration special assignments, frequent interruptions, deadlines, available resources and multiple reporting relationships
• Plans, coordinates and organises workload while remaining aware of changing Priorities and competing deadlines
• Establishes, builds and maintains effective working relationships with staff and clients to facilitate the provision of support

Knowledge Management and Learning

• In-depth knowledge on MIS, M&E and development issues
• Excellent knowledge of monitoring and the application of methodology: Good understanding of capacity assessment methodologies; excellent ability to identify significant capacity building opportunities;
• Excellent communication skills (written and oral): Sensitivity to and responsiveness to all partners,
• Respectful and helpful relations with donors and project staff.
• Ability to lead implementation of new systems (business side), and affect staff behavioural/ attitudinal change

Self-Management

• Focuses on result for the client
• Consistently approaches work with energy and a positive, constructive attitude
• Demonstrates strong oral and written communication skills
• Remains calm, in control and good humored even under pressure
• Demonstrates openness to change and ability to manage complexities
• Responds positively to critical feedback and differing points of view
• Solicits feedback from staff about the impact of his/her own behavior

Required Skills and Experience

Education:

University Degree preferably in Monitoring & Evaluation, Business Administration, Economics or related field.

Experience:

• At least 5 years of experience in the design and implementation of M&E/MIS in development projects implemented by national/international NGOs/UN bodies/ Government;
• Experience in designing tools and strategies for data collection, analysis and production of reports;
• Expertise in analyzing data using statistical softwares;
• Strong training & facilitation skills.

Language Requirements:

Fluency in written and spoken Kiswahili and English

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