Monitoring & Evaluation (M&E) Officer at HJF Medical Research International

Job Summary: The incumbent will provide Monitoring and Evaluation (M&E) support in executing the U.S. President’s Emergency Plan for AIDS Relief (PEPFAR) Kenya for the South Rift Valley (SRV) program. S/He will assist in coordinating facility and partner level Data Management teams in meeting all PEPFAR, Military HIV Research Program (MHRP) and Ministry of Health (MOH data reporting requirements.

Responsibilities include but not limited to: MER indicator understanding and reporting, conducting Data Quality Assessments (DQA), data entry, cleaning and reporting in Improving MHRP Performance Analytics Cohesion & Transparency (IMPACT) system in respective county. In addition, the incumbent will work closely with the Strategic Information Manager in the design and implementation of all monitoring and evaluation activities under the SRV program.

This position reports to the Strategic Information, Monitoring & Evaluation (SI/M&E) Manager

Primary Duties and Tasks:

• Create, customize, and maintaining all monitoring and evaluation (M&E) related SOPs, including but not limited to DQA, EMR, data verification and cleaning in IMPACT and DATIM Systems.
• Ensure data is well captured and reported accurately as the M&E point of contact (POC) for the county.
• Review annual fiscal year (FY) targets for all the program areas in the county and participate in facility level target setting activities.
• Participate in data collection and entry of the MER 2.6 indicators and non-MER indicators into the IMPACT system.
• Review performance of MER 2.6 key indicators against annual target and participate in monthly data review meetings
• Create various visualization to show performance of program data
• Support the SRV program in implementing MOH Kenya Health Information System (KHIS) system to improve efficiency of reporting and data management of the allocated key indicators.
• Coordinate monthly data collection of MER indicators and entry for all the supported facilities in the county into the IMPACT system and compare the data in KHIS2 platform. This entails coordination of partners to meet data entry deadlines, cleaning data, working with the relevant county program officers to review data, and compile narratives
• Receive, verify and compile quarterly PEPFAR supplemental data sets.
• Work closely with SRV PEPFAR supported facilities and partners to provide support and become familiar with PEPFAR’s IMPACT system and MER 2.6 indicator reporting requirements.
• Train and build capacity of data clerks and other field staff on all data collection tools (PEPFAR, IHPT, MOH, etc.) registers, and any other custom tools developed by the program.
• Participate and conduct DQA activities at the facility level following the SOPs and develop workplans for sealing the gaps identified.
• Sharing DQA findings with all relevant stakeholders, partners and program staff ensuring follow-up of action items, verified and corrective actions are implemented.
• Implementation of electronic medical record (EMR) systems within the county.
• Build the County’s staff’s ability to effectively use paper-based and electronic systems for monitoring programmatic performance and monthly reporting.
• Work with the finance team to ensure cost per unit (CPU) analysis is submitted in a timely manner to the Department of International HIV Prevention and Treatment (IHPT).
• Quarterly review of program activity reports and partner performance invoices to ensure correct data is captured.
• Participate in monthly data calls with the IHPT team.
• Any other SI responsibilities assigned by the supervisor.

Minimum Education / Training Requirements:

• Bachelor’s Degree in Health Records, Statistics, M&E or other relevant qualification from an accredited institution.
• Master’s in Public Health, Statistics, or epidemiology is an added advantage.
• Minimum of 3-5 years related work experience.
• 3 years’ experience working with PEPFAR data reporting, M&E or Strategic Information activities.
• Experience working with MOH facilities
• Certificate training in Monitoring and Evaluation.

Required Skills & Competencies:

• Effective oral and written communication skills, including scientific presentation.
• Knowledge of MOH and PEPFAR Program reporting tools, indicators
• Have working knowledge in KHIS, DHIS2, and DATIM
• Excellent interpersonal and organizational skills
• Ability to work on own initiative, to prioritize and organize competing workloads and yet retain sufficient flexibility to respond to new circumstances rapidly
• Attention to detail and systematic approach to his/ her work.
• Leadership skills and team building abilities
• Knowledge of basic statistics, data quality and analysis would be an advantage
• Ability to work for long hours, multitask and prioritize work and time to meet deadlines.

Terms of Employment: One year renewable contract.

The first three months will be probation period.