MS Operations Coordinator at Nokia

Job Summary

• Monthly headcount reporting of the projects team for reconciliation with finance and project management office team.
• Liaison for ETLs in MS KE team with the supplier to ensure that all terms and conditions negotiated with procurement teams are followed.
• Suggesting favorable hotels and apartments for procurement to negotiate rates as per project locations.
• Getting different quotations for any assets required by the projects and liaising with procurement on best options to choose.
• Efficiency in organizing transport logistics where applicable. Advising MS on areas of cost efficiency in travel logistics.
• Procuring of team assets, supplies and services for the team including asset management.
• Reduce Operating Expenditure. Cost optimization through review of supplier contracts where applicable, mobile phone bills, vehicles usage, fuel etc.
• Cost effectiveness through active participation in quotations negotiations; timely servicing and repairs of vehicles; regular inspection of fleet vehicles to ensure all documentation is in order.
• Managing the deliverables of the vehicle leasing companies.
• Ensuring the pool cars are in good working condition with enough fuel whilst managing any issues raised by drivers and/or staff regarding pool vehicles
• Ensuring tracking and monthly reporting of the usage of all vehicles including the pool cars.
• Ensuring active monthly sign off is done by 5 th day of every month.
• Support staff in the delivery of MS/Airtel KPIs.
• Ensuring all signoffs with Airtel are done accurately and on time.
• Assist the managers identify cross functional operational gaps impacting on delivery.
• Assist to resolve site access challenges.
•  Live the Nokia Culture.
• Maintaining MS Management Trackers e.g. for leave days and training.
• Maintaining a consolidated database of all tools in MS.
• Onboarding new staff.
• Quality interactions with staff and giving feedback to management for issues raised for resolutions.
• Circulation of minutes after weekly MS management meeting.
• Drive and ensure compliance with Nokia health and safety policies.
• Being the MS H&S SPOC.
• Assist OD in tracking major operational issues.

Qualifications & Competence

• Bachelor’s Degree with a bias in Technology and Business.
• Practical experience in an Operations Environment.
• Knowledge of Project Management.
• Ability to identify problems at an early stage and solve them effectively.
• Well-developed listening, communication and decision-making skills.
• Ability to influence people from different levels of the organization.