Office Administrator / Accountant at Tezza Business Solutions Ltd

Job Description:

• In this dual role, you will be responsible for handling a combination of office administration, accounting, and payroll tasks to support the smooth functioning of a small office. The position requires a blend of organizational, financial, administrative, and payroll skills.

Responsibilities:

Financial Data Management:

•  Prepare and maintain accurate financial records, including bookkeeping, general ledger entries, and subsidiary ledgers.
•  Analyze financial data, identify trends, and provide insights to support decision-making processes.
•  Assist in budgeting, forecasting, and financial planning activities.

Administrative Support:

•  Provide administrative assistance to the management team and staff members, including managing calendars, scheduling appointments, and organizing meetings.
•  Serve as a primary point of contact for visitors, callers, and inquiries.
•  Coordinate travel arrangements, maintain office supplies, and manage office budgets.

Payroll Processing:

•  Process payroll accurately and in a timely manner, ensuring compliance with applicable laws and regulations.
•  Calculate wages, deductions, and taxes, and handle benefits administration.
•  Maintain employee payroll records, including time and attendance data.

Taxation and Compliance:

•  Assist in tax planning, preparation, and compliance, including income tax returns, sales tax returns, and other relevant filings.
•  Stay updated on tax laws and regulations to ensure accurate and timely compliance.
•  Support internal and external audit processes and help develop and implement internal controls.

Financial Reporting and Analysis:

•  Prepare periodic financial reports, including profit and loss statements, balance sheets, and cash flow statements.
•  Conduct financial analysis, variance analysis, and trend analysis to identify areas of improvement and risks.
•  Present financial findings to management and stakeholders.

Bookkeeping and Record-keeping:

•  Record financial transactions, maintain accurate financial records, and ensure proper classification and coding.
•  Reconcile bank statements, accounts payable, and accounts receivable.
•  Assist with accounts payable and accounts receivable management.

Office Operations and Systems:

•  Maintain office operations, including coordinating maintenance and repairs, managing office supplies, and vendor relationships.
•  Utilize office software and financial systems effectively.
•  Identify opportunities for process improvements and automation.

Human Resources Support:

•  Assist with HR functions such as maintaining employee records, managing timekeeping and attendance systems, and handling payroll-related inquiries.
•  Support recruitment processes as needed.

Communication and Team Support:

•  Collaborate with colleagues to support team projects, initiatives, and goals.
•  Coordinate internal communications and promote a positive work environment.

Skills and Qualifications:

•  Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
•  Proven experience in office administration, accounting, and payroll roles.
•  Strong understanding of financial principles, practices, and regulations.
•  Proficiency in accounting software, payroll systems, and MS Office Suite.
•  Excellent organizational skills with strong attention to detail.
•  Ability to multitask, prioritize, and meet deadlines in a fast-paced environment.
•  Effective communication and interpersonal skills.
•  Analytical mindset with the ability to interpret and present financial data.
•  Knowledge of tax laws, payroll regulations, and compliance requirements.
•  Familiarity with human resources processes is a plus.