Office Administrator at Ezone Communications

Responsibilities

You are responsible for organising efficiently and processing correctly the flow of incoming and outgoing documents (paper and electronic): letters, faxes, claims, payment letters, etc.  Some of your tasks include:

• Dispatching mail daily to our other offices
• Managing the different intake points through which we claims arrive
• Triaging the flow between members and providers, urgent and non-urgent keeping the contracts turnaround time in mind.
• Administrative preparation of claims and communication
• File management and management of the electronic archive of your department
• Ordering supplies weekly and keeping statistics on supply usage
• You also provide administrative support to colleagues in your department: sending faxes, copying documents, etc.

Your profile

• You speak and write fluent English, knowledge of French is a plus
• Organizational skills: you can assess different tasks and proceed according to priorities; you are able to plan ahead in order to ensure daily workflows are respected, you are able to work in close cooperation with your (administrative) colleagues
• You can rapidly and accurately handle a large quantity of paper and electronic documents
• You can keep a clear overview of the work to be done, even in busy times.
• You are orderly.
• You can deal with (confidential) information with the utmost discretion.
• You are a person of high integrity.
• You can perform accurate data entry.