Office Administrator at National Environment Management Authority (NEMA)

Job Responsibilities

Responsibility

• Managing e-office, taking oral dictation, word and data processing
• Operating Office equipment
• Maintaining office diary,appointments and travel itineraries
• Attending to visitors/client
• Handling telephone calls and coordinating schedules of meetings
• Ensuring security of office records,equipment and documents, including classified materials
• Maintaining an up to date filing system in the office
• Establishing and monitoring procedures for record keepingof correspondence and file movements
• Preparing responses to simple routine correspondence
• Managing office protocol and etiquette
• Supervising office cleanliness
• Ensuring security, integrity and confidentiality of data
• Undertaking any other office administrative duties that may be assigned

Job Requirements
Qualification

• Office Management III/Office Administration and Management III
• Office Practice II

OR

• or any other relevant degree from a recognized institution
• Secretarial Duties II
• Shorthand III (Minimum 100 w.p.m)
• Typewriting III (50 w.p.m)/ Computerized Document Processing III
• Certificate in Computer applications from a recognized institution
• Bachelor's degree in social sciences plus a diploma in secretarial studies from a recognized institution OR Bachelors degree in any of the following disciplines: Secretarial Studies, Office Management, Business and Office Management
• Business Education Single and Group Certificates (BES & GC) stages I,II and III from the Kenya National Examination Council:-
• Business English III/Communications II
• Commerce II
• Eight (8) years relevant working experience in the public service or private sector
• Certificate in Public Relations and Customer care course lasting not less than two (2) weeks from the Kenya School of Government or any other training institution
• Kenya Certificate of Secondary Education, mean grade C- (minus) with at least C (plain) in English Language or its equivalent qualification from a recognized institution
• Diploma/Higher Diploma in Secretarial Studies from the Kenya National Examination Council