Office Administrator at The Kenya BioVax Institute

Job Purpose:        

Provide front office services for the smooth coordination of activities in the Institute and serve as the point of linkage between the Institute and visitors.

Requirements:

• Bachelor’s degree in any of the following disciplines: - Secretarial Studies; Business and Office Management or equivalent qualification from a recognized institution;

OR

• Bachelor’s degree in Social Sciences Plus Diploma in Secretarial Studies from a recognized institution;
• Proficiency in computer application skills; and
• Fulfilled the requirements of Chapter Six (6) of the Constitution.

Key Competencies and skills

• Integrity, transparency, and accountability.
• Planning and execution skills.
• Ability to work independently and effectively under pressure and on strict deadlines.
• Interpersonal skills.
•  
• Creativity and innovative.
• Result-driven.

Job Specification

Key Duties & Responsibilities

• Take oral dictation;
• Manage e-office;
• Undertake word and data processing;
• Operate office equipment;
• Attend to visitors and clients;
• Handle telephone calls;
• Coordinate schedules of meetings and appointments;
• Ensure security of office records, equipment and documents, including classified materials;
• Ensure security, integrity confidentiality of data;
• Prepare responses to routine correspondence;
• Establish and monitor procedures for record keeping of correspondence and file movements;
• Maintain an up-to date filing system in the office;
• Manage office protocol and etiquette;
• Manage petty cash; and
• Supervise office cleanliness.

Terms of Service

• The successful applicant will be appointed on permanent and pensionable terms.