Office Assistant, Program Implementation at Evidence Action

Duties and responsibilities

• Office organization and cleanliness.
• Keep the office, chlorine stores and the compound clean.
• Ensures the office is well arranged and presentable at all times.
• Ensure the office compound is healthy and conducive for the staff.
• Ensures timely opening of the office every morning and secure closure of the office every evening.
• Prepare and serve tea to staff on time on a daily basis.
• Support on office errands such as small items purchases, printing/scanning and photocopying etc.
• Collection and delivery of office parcels, quotations, invoices etc.
• Ensures program/organization protocols in relation to hygiene are adhered to.
• Ensure that there is enough stock and utensils in the kitchen.
• Keeping records of the kitchen utensils at any time and can avail them on request.
• Help to make work easier in the procurement of other items required in the kitchen e.g. milk, sugar, beverages etc.
• Ensure that the office is always clean and well arranged.
• Attend to errands such as purchases, photocopies, pickups for such items as mails, parcels, quotations, invoices etc.
• Perform any other responsibilities or duties related to office assistant related work.

Requirements

• Certificate in any of the following areas: Office Assistant, Front Office, Food & Beverage Management, Computer, Customer Relations
• Good communication skills, Problem solver, Team player and Relationship builder.
• Proof of knowledge in the area of focus; kitchen, sanitation,