Office Experience – Executive Personal Assistant at MediaPal

About the Role

• Manage email, phone, and meeting schedule correspondence at the executive level
• Continuously detail and subtask all CEO priorities and ensure they are being completed in a timely manner
• Manage calendar to ensure it reflects the CEO’s top priorities, the relevant players are included in the right meetings, and sufficient time is booked for unplanned interactions
• Provide personal assistance to CEO including trip planning, management of properties, repairs and maintenance, expense tracking, booking personal appointments, and document management, and more
• Greet visitors, answer main phone line, and direct as necessary
• Prepare and arrange business correspondence and supplies
• Manage the corporate travel program – arrange and finalize travel itineraries in coordination with travel agents and the finance team; identify efficiencies through reporting

About You

• 2-3 years of high-level Executive and Personal Assistant experience
• Bachelor Degree in Business Administration, or similar field, or equal years of work experience
• Excellent English verbal and written skills with clear and effective communication
• Technically savvy using Google Docs, Google Meet, and other modern technology
• Able to work independently and proactively
• Exceptional organisational skills
• Adaptable to changing environments and tasks