Office Manager (Distribution Company) at Summit Recruitment and Search

Key Responsibilities:

• Manage day-to-day office operations, ensuring the smooth functioning of the office.
• Oversee administrative tasks, including filing, mail handling, and inventory of office supplies.
• Ensure compliance with company policies and procedures.
• Coordinate and schedule meetings, appointments, and travel arrangements.
• Manage accounts payable and receivable, including processing invoices, purchase orders, and expense reports.
• Work closely with the external accounting firm to ensure accurate financial records.
• Monitor and track expenses and assist in budgeting and financial reporting.
• Liaise with suppliers and vendors, managing relationships to ensure timely delivery and cost-effective purchasing.
• Negotiate terms with suppliers and resolve any disputes.
• Monitor inventory levels and order supplies as needed.
• Act as the main point of contact for internal and external stakeholders.
• Provide support to senior management as required.
• Support the team in various administrative tasks, ensuring efficient workflows.
• Assist with onboarding and training of new staff members.

Qualifications:

• Must have a Bachelors degree in a relevant field
• Must have a minimum of 5 years of experience in office management and personal assistance, along with some exposure to business development or running a business.
• Strong knowledge of accounting and financial processes.
• Experience working with suppliers, handling contracts, and managing relationships.
• Excellent communication and interpersonal skills, with the ability to engage effectively with team members, clients, and external partners.
• Proficiency in office software (Microsoft Office, accounting software, etc.).
• Strong organizational and multitasking skills with attention to detail.
• Ability to work independently and take initiative.
• Mature and professional demeanor.