Office Manager, USAID Kenya Private Sector Activity at Palladium International

Roles and Responsibilities: 

• Palladium is seeking an Office Manager for an anticipated USAID-funded economic growth program which is anticipated to begin in 2023. The Administration Officer will be responsible for administrative support for the project office. S/he will report directly to the Director of Finance and Administration.
• The USAID/Kenya and East Africa Feed the Future (FtF) Private Sector Activity (PSA) will be a 5-year program focused on accelerating agriculture-led growth in Kenya through partnerships with large agricultural sector firms (such as processors and off-takers) and expansion of smallholder farmer out-grower schemes. The anticipated activity will focus on creating jobs and generating large scale increases in sales/exports in the agriculture sector cost-effectively and, ideally, through a sustainable and locally-led vehicle.  The activity would combine tools used in USAID’s traditional private sector development activities with tools used to mobilize finance and investment into one mechanism – supporting a range of agricultural firms to expand investments and operations via a blended finance approach.

Required Qualifications:

• Assist in planning and coordinating regional and international travel for the project staff and consultants
• Arrange and participate in conferences, training sessions, and meetings
• Manning of the telephone switchboard to provide and/or oversee telephone and fax communication for all staff
• Coordinate office logistics and services, including working across Palladium Kenya projects to compete and maintain efficient blanket purchase agreements and service agreements that all projects can tap into.
• Receive clients and visitors, assist and resolve problems and inquiries of visitors
• Travel to project activities in accordance with the project needs
• Assist in the organization and execution of training events and seminars to be implemented by the project
• Support the accounting, M&E, and communications personnel in their day-to-day duties
• Any other tasks as requested by the Director of Finance and Administration and COP 

Position Requirements:

• Strong verbal communication skills in English
• Attention to detail and ability to effectively and efficiently perform multiple tasks and balance competing priorities
• Professional and mature demeanor and conduct
• Kenyan nationals preferred

Education Requirements:

• At least five years of experience working in administration or office management
• Previous experience working for a USAID project preferred