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We are looking for an exceptionally organised individual with experience of managing admin processes within a operations/warehouse and logistics team with a keen eye for detail.
As the Operations Admin Assistant:
Job Description
Key Tasks and Responsibilities will be:
- Updating spreadsheets, databases, and inventories
- Support goods in and transport functions.
- Monitor and ensure timely deliveries of inbound and outbound freight
- Coordination of the inbound containers from UK port to UK 3PL ( Third Party Logistics) warehouses with agreed hauliers, liaising with ports where necessary
- Resolve problem inbound movements ensuring timely release of containers from quay
- Monitor 3PL (Third Party Logistics ) goods receipt to identify and resolve any missed deliveries
- Monitor inventory at overspill warehouse locations
- Identify sales orders to service from overspill warehousing to deplete stock levels and alleviate pressure on core warehouses
- Ensure that 3PL ( Third Party Logistics) outbound deliveries are shipped off the system in a timely manner
- Organise stock transfers between warehouses to ensure that stock is in the correct location
- Monitor rework plans to avoid out of stocks
- File and archive customs documents
- Maintaining and distributing key KPI's for the department.
- Organising internal meetings, collating and distributing information, and taking minutes as necessary.
- Maintaining and managing action trackers, communicating with action owners to ensure timely completion.
- Maintaining and recording various system related documentation
- Management of consumables requirements.
Qualifications
- Highly organised with excellent attention to detail
- Ability to prioritise and to work to deadlines with confidence and good time management skills
- Excellent communication skills, both written and verbal - The role will at times involve contacting suppliers.
- Ability to work independently and take initiative
- Ability to work with minimum supervision, multi-task and be flexible
- Strong numeracy & literacy skills
- Proficiency in Microsoft Office packages - in particular Excel
- Experience in a detailed and process driven organisation
- Persistent and tenacious.
- Knowledge of business management systems is desirable but not essential as full training will be given.
- 2 years’ experience in a similar role
Candidates with the relevant experience or job titles of;
Operations assistant, Logistics Assistant, Distribution Assistant, Operations Coordinator, Warehouse Assistant, Warehouse Operations, Transport Supervisor, Logistics Administrator, Stock Control Assistant, Stock Management, Operations Administrator, Materials Supply Administrator, Production Assistant will likely be qualified appropriate for this role.
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