Operations Administrator at Corporate Staffing

Responsibilities

Financial Management 

• Managing and maintaining budgets, as well as invoicing, preparing ETR to accompany the invoices 
• Submit and reconcile expense reports
• Recording of Income/revenue and following up on pending payments according to invoice dates. 

Operational Management

• Using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence and documents and to maintain presentations, records, spreadsheets and databases;
• Devising and maintaining office systems;
• Booking appointments for clients and overall customer service.
• Using content management systems to maintain and update websites and internal databases;
• Ordering and maintaining stationery and equipment;
• Sorting and distributing incoming E-Mail and organizing and sending outgoing Email;
• Dealing with telephonic enquiries. 
• Organizing and storing paperwork, documents and computer-based information;
• Photocopying and printing various documents, sometimes on behalf of other colleagues;
• Recruiting, training and supervising junior staff and delegating work as required;
• Manipulating statistical data;
• Arranging in-house and managing external events.
• Creating and maintaining filing systems.
• Maintain contacts lists. 
• Maintaining of inventory records and organizing in good time re-supply and re-stock of the site. 

Marketing Management

• Management of social media accounts (Facebook, Twitter)
• Basic website maintenance and blog management
• Preparation of monthly newsletter. 
• Constant marketing and sales pitches to clients.

Qualifications & Experience

• A Bachelor’s degree/diploma in any related field from a recognized university 
• At least 3 years of experience office administrative position 
• Must demonstrate the ability to move with speed and handle multiple tasks at once.
• Presentation skills and attention to detail;
• The ability to plan your own work, work on your own initiative and meet deadlines;
• The ability to manage pressure and conflicting demands 
• Oral and written communication skills;
• Tact, discretion and respect for confidentiality;
• Team player
• Reliability and honesty;
• Project management skills.
• Excellent time management skills
• Attention to detail and problem solving skills. 
• Must possess excellent communication and interpersonal skills.
• Strong organizational and administrative skills
• Excellent Customer Experience and planning skills
• Excellent computer skills