Operations Assistant, P4G at World Resources Institute (WRI)

Job Highlight:

You will support the financial, operations, and administrative processes for the P4G initiative within WRI at an important transition time for the innovative initiative. Your daily work will include updating budgets, reporting to donors, processing contract agreements, ensuring head grant compliance, collaborating with P4G staff on projects, and guiding staff through internal processes and systems. You will be supported by a dynamic and diverse team as well as various operations staff members across WRI globally. You will report to the Operations Manager for the P4G initiative.

This position will be a hybrid model of remote and in-office.

What you will do:

Budgeting and Financial Management (25% time)

• Support the P4G Operations Manager on day-to-day project finances, keeping budgets up to date in WRI’s financial software
• Develop monthly updates on budgets to Project Directors and Managers to alert them of funding targets and other financial matters
• Support delivery of projects against 5-year output-based budget
• Supporting P4G’s financial reporting and financial audits
• Provide input on behalf of P4G into WRI quarterly budget reviews
• Facilitate the development of P4G’s annual budgets linked to its workplan and result framework
• Contribute to the long-term financial strategy of P4G, including the development of new proposal budgets and financial growth strategies.

Donor and Grants Management (25% time)

• Collaborate with P4G team to ensure compliance with terms and conditions of funding awards and communicating with donors as needed
• Oversee the creation and submission of financial reports to donors.

Subgrants and Contracts (25% time)

• Process and maintain subgrant and contract agreements with partners, including administering payments, and amending agreements
• Support the P4G Operations Manager and grants management team in monitoring sub-awardee compliance with administrative grant requirements, including the submission of reports and audits.

Operations and Administration (25% time)

• Support the P4G Operations Manager to ensure the submission of progress and financial reports as well as compliance with internal budgeting, contract, and procurement processes and deadlines
• Assist in resolving operational issues and mitigating operational risks
• Coordinate with team and HR on recruitment of new personnel and support onboarding of new staff and consultants
• Provide support coordinating internal and external events, workshops, and conferences
• Review and make recommendations on internal systems to support and improve efficiencies.

What you will need:

Education: 

• You have a completed bachelor’s degree in a relevant study area

Experience:

• You have 1+ years’ full-time relevant work experience
• You have experience in project or organizational operations, finance, compliance, donor reporting, scheduling or bookkeeping, or as an executive assistant for a non-profit organization
• Experience using Outlook, Word, Excel and PowerPoint
• Experience running virtual meetings using Zoom or Teams
• Experience working with a geographically dispersed team
• Languages: You have verbal and written proficiency in English
• Requirements: You have existing work authorization if you intend to be based in Kenya.