Operations Intern at Mercy Corps

GENERAL POSITION SUMMARY: The Operations intern will support the work of administration and operation functions of the AgriFin Program Office in Nairobi. Working closely with Program, Operations and Finance, the Operations intern is instrumental in supporting program activities through his/her services. The intern will work under the supervision of the MercyCorps Senior Manager, Operations and HR

INTERNSHIP ASSIGNMENT RESPONSIBILITIES:

• Coordinate and maintain current all work permits, visas and other documentation for Mercy Corps expatriate employees and visitors
• Compiles documents required for processing payments and prepares payments requests
• Participate in tender processes as facilitator when required and in preparation of the tender analysis documents
• Ensure contracts are well tracked and renewed on time through the use of the contract database
• Establish and maintain a proper filing system for operations documents
• Assists with review and compiling of timesheets and management of the leave database

LEARNING OBJECTIVES:

The intern will:

• Gain experience in Administrative and office operations processes
• Gain experience in Multi-tasking and Time management

REPORTS DIRECTLY TO: Senior Manager Operations and HR

SUPERVISORY RESPONSIBILITY: None

WORKS DIRECTLY WITH: Finance and Program Team

KNOWLEDGE AND EXPERIENCE:

• A bachelor’s degree in Business Administration, finance or related field

SUCCESS FACTORS: The ideal candidate will have a strong curiosity for understanding. S/he will be an excellent communicator, multi-tasker, and able to work in ambiguous situations. S/he will be a tolerant and flexible individual able to work in difficult and stressful environments and follow procedures. S/he will be a team-player with a positive attitude toward problem solving and conflict resolution. The successful candidate will be focused on team-building; be a strategic thinker, have strong skills in project management and maintain a sense of humor.

Mercy Corps interns and volunteers represent the agency both during and outside of work hours and are expected to conduct themselves in a professional manner and respect local laws, customs and MC’s policies, procedures, and values at all times and in all in-country venues