Operations Manager at AIDS Healthcare Foundation (AHF)

Job Summary:

The Operations Manager plays a key role in supporting the management team in managing the day-to-day field activities in the sites of operations, including AHF Kenya’s facilities (such as office space, equipment, and program vehicles), administration, logistics, procurement, and supply chain management. This position is based in Nairobi.

Key Responsibilities:

• Ensures the implementation and adherence to AHF global administrative, operational policies, and procedures. Participates in the review of policies and procedures as the need arises.
• Supervises appropriate utilization of program vehicles, responsible for the scheduling of program vehicles to field activities
• Ensures that program implementation is in accordance with AHF Global Finance and Operations policies, and procedures and the specifications determined in the approved Annual Budget. This will include monitoring contracted partners, CSOs, and vendors' worthiness; assuring fair and transparent procurement processes; reviewing the timely implementation of CAPEX; and rational use of OPEX budget.
• Supervises the procurement officer to ensure adherence to best practices and approved policies and procedures
• Serves as the principal point of collaboration, leadership, and expertise to both internal and external customers on operational matters pertaining to the work plan of the program
• As a member of the country senior management team, work with other managers to facilitate the identification of areas of concern and improvement related to clinic operations i.e., efficiency and effectiveness of services such as patient flow, basic infection control, hygiene, and sanitation.
• Supervising both AHF admin and operations staff and Contractor’s day-to-day field presence in the areas of operations (including the project’s facilities such as office space, equipment, and project vehicles), administration logistics, in close collaboration with the Country Program Director
• Ensuring smooth day-to-day implementation of operations office in all programs supported sites and contracted CSOs
• Conduct Market reviews and other innovative approaches to identify new ways of achieving program efficiencies.
• Coordinating with the CPD, Africa Bureau Regional Finance Manager, and the Global Office in LA on all compliance issues, seeking legal and policy guidance on procurement, operational and related matters as the need arise.
• While not directly responsible for overseeing activity development, the Operations Manager will be expected to have a good general understanding of the programmatic aspects of the AHF Kenya program in order to support the technical managers in annual budget development and quarterly reviews.

· The CPD or Senior Africa Bureau leadership team members may assign the Operations Manager other relevant tasks.

Minimum Requirements:

• Minimum of a bachelor’s degree in social sciences, Accounting, Business Administration, or Operations Management from a recognized university. A Master’s degree is an added advantage.
• Qualification in CPA or ACCA is a strong advantage
• A minimum of 5-7 years of relevant work including people management, grant management, operations management, budget management, basic financial management, supplies, and procurement management. Experience working in healthcare delivery systems is an added advantage
• Fluency in the NGO’s industry general policies and procedures regarding operation management, financial management, financial reporting, and procurement processes systems, and grants management.
• Unquestionable integrity is highly desired

Preferred Requirements:

• Experience with a donor, contractor, or international NGO managing an office or program
• Experience with in-kind and/or small grants.
• Demonstrated experience and knowledge in establishing systems and overseeing program start-up under limited time constraints.
• Demonstrated experience and knowledge in overseeing program closeout.